NI-Coordinator, Office (Ryan Jury)

J  o  b    D  e  s  c  r  i  p  t  i  o  n

JOB INFORMATION

Effective Date:

6/29/2026

Entity:

Illinois

Job Code:

NI-4294AC

Job Title:

NI-Coordinator, Office (Ryan Jury)

FLSA Exemption Status:

Non-Exempt

JOB SUMMARY

Provides secretarial support to the Child Development Center Director and others enhancing communication, teamwork and operations. Types a variety of correspondence.   Coordinates significant department projects and/or administers department programs or educational activities. Acts as Child Development Center liaison between families and the organization.  Enrolls and introduces families to the Child Development Center. Manages all billing, waiting lists and daily scheduling of children.  Assumes Director responsibilities in absence of Director. Participates in continuous quality improvement activities and educational experiences in support of departmental and divisional, as well as, Health System initiatives.

ESSENTIAL DUTIES

•

Provides secretarial support for Child Development Center Director and assigned staff including organizing requests for service, scheduling appointments and coordinating necessary travel arrangements. Functions as a resource to all staff assisting with the operation of department equipment as needed.

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Functions as department receptionist, greeting and directing visitors, screening all calls and providing routine policy or other information and directing others to appropriate resource.

•

Coordinates special events and attends required meetings arranging services, resources and equipment with other departments within or outside the Hospital System.

•

Orders, inventories and validates appropriate charging of department supplies or equipment within established budgetary parameters and completes required records of purchases.

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Establishes and maintains accurate and timely records, confidential filing systems and related databases including payroll/ time and attendance information following established hospital policies. Sorts, reads and distributes mail and prepares responses to routine inquiries.

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Collects data or statistics and researches, analyzes and prepares information or reports as requested. Manages all billing, subsidy payments from the State of Illinois, waiting lists as well as the daily scheduling of children. Is responsible for all accounting measures within department.

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Coordinates or administers significant special projects, programs, fund-raising and educational activities.

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“Director in Charge” when the Director or Assistant Director is not available. These duties include but not limited to supervising staff and handling parent issues and concerns.

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Arranges tours for prospective families interested in the center. Enrolls and introduces each family to center policies and procedures.

As needed, additional responsibilities reasonably within the scope of duties and physical requirements may be assigned.  ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE UW HEALTH PERFORMANCE STANDARDS AND RESPECT FOR PEOPLE COMMITTMENTS.

X

Clinical

Will provide all patients age and culturally appropriate assessment/screening and interpretation of clinical and laboratory data. Develops and implements age appropriate interventional plans of care including education within the parameters of their position responsibilities and licensure

JOB REQUIREMENTS

Associate's Degree

in Early Childhood Education, Child Development or Elementary Education.

Required

Director Qualified according to DCFS regulations. (18 credit hours toward the nurture and education of the young child).

Required

First Aid and Food Service Sanitation certifications.

Required

Basic Life Support/CPR Certification.

Required

LICENSE, CERTIFICATIONS, AND REGISTRATIONS MUST BE MAINTAINED PER UW HEALTH POLICY. 

•

Excellent verbal, written, organizational and critical decision-making skills.

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Must be able to read, write legibly and communicate effectively in English.

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Good interpersonal skills and ability to frequently communicate with families, children, government agencies, media and SAHS staff.

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Strong grammatical, punctuation, spelling, math, typing (50 wpm,) data entry and transcription skills.

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Excellent telephone etiquette skills.

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Familiarity with payroll systems and budgeting.

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Successful completion of annual and job specific competencies and skill verification tools required.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

Standing

X

Walking

X

Climbing

X

Bending

X

Crouching

X

Pushing / Pulling

X

Carry

X

Fine Hand / Eye Coordination

X

Color Discrimination

X

Hearing Ability

X

Lifting / Lowering 1 -15 lbs.

X

15 - 30 lbs.

X

30 - 50 lbs.

X

Over 50 lbs.

UW Health does not require, nor does it expect that its employees lift more than 50 lbs unassisted. Objects in excess of 50 lbs should be lifted or moved with mechanical means or through a team lift. Employees in patient care areas are expected to utilize mechanical lifts and adhere to the "Use of Mechanical Lifts (Liko)" policy in the Patient Services Policy and Procedure Manual.

Concentration on Detail

X

Attention Span of 1 + Hours on a Task

X

Ability to Remember Multiple Tasks

X

Oral Communication

X

Written Communication

X

Exposure to Blood and Body Fluids

X

Exposure to Toxins, Cytotoxins, Poisons

X

Exposure to Extreme Heat, Cold, Temp Fluctuations

X

Exposure to Hazardous Chemicals

X

Exposure to Radiation

X

Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.

THE EMPLOYEE MUST BE ABLE TO COMPLETE ALL PHYSICAL REQUIREMENTS OF THE JOB WITH OR WITHOUT AN APPROVED ACCOMODATION. Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.