NI-Secretary

J  o  b    D  e  s  c  r  i  p  t  i  o  n

JOB INFORMATION

Effective Date:

12/28/2018

Entity:

Illinois

Job Code:

NI-4148AC

Job Title:

NI-Secretary

FLSA Exemption Status:

Non-Exempt

JOB SUMMARY

Provides secretarial support to the department enhancing communication, teamwork and operations. Processes and communicates physician's orders and other information utilizing a variety of office equipment.  Participates in a continuous quality improvement activities and educational experiences in support of departmental philosophy and objectives, as well as, Health System initiatives.

ESSENTIAL DUTIES

•

Performs clerical support duties for department including, transcribing, patient and physician/providers scheduling, filing and distributing reports following established procedures.

•

Types a variety of letters and memos utilizing computer systems following established procedures. Functions as a resource to all staff assisting with the operation of department equipment as needed.

•

May function as department receptionist, greeting and directing flow of visitors, scheduling patient and/or staff appointments and answering department phone calls. Coordinates services and necessary equipment with other departments within the Hospital System.

•

Assists with data collection and report preparation maintaining confidentiality of position acquired information.

•

Orders and maintains department supplies within budget parameters ensuring optimal functioning and maintains related records of purchases.

•

Establishes and maintains complete, accurate and timely records, including payroll/ time and attendance information and confidential filing systems to support efficient department functioning. Where applicable tracks prescription refills, patient failed appointments/late cancellations.

As needed, additional responsibilities reasonably within the scope of duties and physical requirements may be assigned.  ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE UW HEALTH PERFORMANCE STANDARDS AND RESPECT FOR PEOPLE COMMITTMENTS.

X

Non-Clinical

JOB REQUIREMENTS

2 years

of secretarial experience.

Required

LICENSE, CERTIFICATIONS, AND REGISTRATIONS MUST BE MAINTAINED PER UW HEALTH POLICY. 

•

Excellent verbal, written, organizational and critical decision-making skills.

•

Must be able to read, write legibly and communicate effectively in English.

•

Good interpersonal skills and ability to deal with all levels within the organization and community under varied conditions.

•

Ability to type 50 wpm.

•

Knowledge of basic computer applications and medical terminology preferred.

•

Successful completion of annual clinical, age and job specific competencies and skill verification tools required.

•

Working knowledge of Excel and Word.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

Standing

X

Walking

X

Climbing

X

Bending

X

Crouching

X

Pushing / Pulling

X

Carry

X

Fine Hand / Eye Coordination

X

Color Discrimination

X

Hearing Ability

X

Lifting / Lowering 1 -15 lbs.

X

15 - 30 lbs.

X

30 - 50 lbs.

X

Over 50 lbs.

UW Health does not require, nor does it expect that its employees lift more than 50 lbs unassisted. Objects in excess of 50 lbs should be lifted or moved with mechanical means or through a team lift. Employees in patient care areas are expected to utilize mechanical lifts and adhere to the "Use of Mechanical Lifts (Liko)" policy in the Patient Services Policy and Procedure Manual.

Concentration on Detail

X

Attention Span of 1 + Hours on a Task

X

Ability to Remember Multiple Tasks

X

Oral Communication

X

Written Communication

X

Exposure to Blood and Body Fluids

X

Exposure to Toxins, Cytotoxins, Poisons

X

Exposure to Extreme Heat, Cold, Temp Fluctuations

X

Exposure to Hazardous Chemicals

X

Exposure to Radiation

X

Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.

THE EMPLOYEE MUST BE ABLE TO COMPLETE ALL PHYSICAL REQUIREMENTS OF THE JOB WITH OR WITHOUT AN APPROVED ACCOMODATION. Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.