NI-Assistant, Administrative

J  o  b    D  e  s  c  r  i  p  t  i  o  n

JOB INFORMATION

Effective Date:

10/1/2010

Entity:

Illinois

Job Code:

NI-4004AC

Job Title:

NI-Assistant, Administrative

FLSA Exemption Status:

Non-Exempt

JOB SUMMARY

 Provides administrative support to the department director and others as assigned.  Functions as an integral member of the department, enhancing communication, teamwork and Unit operations. Participates in continuous quality improvement activities and educational experiences in support of departmental philosophy and objectives as well as Health System initiative.  In addition to hospital reporting systems, prepares and maintains all financial and operational reports needed by contractor in accordance with contractor policies and procedures.

ESSENTIAL DUTIES

•

Performs diversified administrative financial, project and secretarial support for assigned areas including, maintaining schedule(s).

•

Types, transcribes and drafts a variety of correspondence, committee minutes, reports, policies and procedures importing and exporting data and utilizing complex word processing, database or spreadsheet/graphics. Researches information for special projects collecting and compiling data from multiple sources, setting priorities and following up to complete task within established deadlines.

•

Coordinates, schedules, makes necessary preparations for and attends as required a variety of events and meetings within or outside the Health System.

•

May function as department receptionist, greeting and directing visitors, scheduling appointments and answering phone calls. Responds to general inquiries and clarifies company policy. Orders and maintains department supplies, validates charges and maintains related records within established budget parameters.

•

Responsible for preparation and maintenance of department financial and statistical records in accordance with industry and contractor policies and procedures.

•

Establishes and maintains a variety of complete, accurate and timely records including payroll/ time and attendance information and confidential filing systems for assigned areas.

•

Sorts, reads and distributes mail attaching relevant information for management review. Functions as a resource to all staff assisting with the operation of department equipment as needed.

As needed, additional responsibilities reasonably within the scope of duties and physical requirements may be assigned.  ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE UW HEALTH PERFORMANCE STANDARDS AND RESPECT FOR PEOPLE COMMITTMENTS.

X

Non-Clinical

JOB REQUIREMENTS

At least two years college course work including accounting/bookkeeping exp.

Preferred

At least three years of administrative or secretarial experience.

Required

LICENSE, CERTIFICATIONS, AND REGISTRATIONS MUST BE MAINTAINED PER UW HEALTH POLICY. 

•

Excellent verbal, written, organizational and critical decision-making skills.

•

Ability to organize multiple assignments and independent judgement.

•

Good interpersonal skills and ability to deal with all levels within the organization and community under varied conditions.

•

Strong math, typing (50-60wpm) and transcription skills.

•

Extensive knowledge of a variety of computer applications including spreadsheets and graphic/presentation software.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

Standing

X

Walking

X

Climbing

X

Bending

X

Crouching

X

Pushing / Pulling

X

Carry

X

Fine Hand / Eye Coordination

X

Color Discrimination

X

Hearing Ability

X

Lifting / Lowering 1 -15 lbs.

X

15 - 30 lbs.

X

30 - 50 lbs.

X

Over 50 lbs.

UW Health does not require, nor does it expect that its employees lift more than 50 lbs unassisted. Objects in excess of 50 lbs should be lifted or moved with mechanical means or through a team lift. Employees in patient care areas are expected to utilize mechanical lifts and adhere to the "Use of Mechanical Lifts (Liko)" policy in the Patient Services Policy and Procedure Manual.

Concentration on Detail

X

Attention Span of 1 + Hours on a Task

X

Ability to Remember Multiple Tasks

X

Oral Communication

X

Written Communication

X

Exposure to Blood and Body Fluids

X

Exposure to Toxins, Cytotoxins, Poisons

X

Exposure to Extreme Heat, Cold, Temp Fluctuations

X

Exposure to Hazardous Chemicals

X

Exposure to Radiation

X

Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.

THE EMPLOYEE MUST BE ABLE TO COMPLETE ALL PHYSICAL REQUIREMENTS OF THE JOB WITH OR WITHOUT AN APPROVED ACCOMODATION. Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.