NI-Senior Projects Mgr, PDC

J  o  b    D  e  s  c  r  i  p  t  i  o  n

JOB INFORMATION

Effective Date:

5/1/2022

Entity:

Illinois

Job Code:

NI-2204AC

Job Title:

NI-Senior Projects Mgr, PDC

FLSA Exemption Status:

Exempt

JOB SUMMARY

Under the direction of the Construction Services Manager or Facilities Planning Manager at University of Wisconsin Hospital & Clinics, the Facilities Planning, Design, and Construction – Project Manager - Senior, is responsible for a range of project management duties for remodeling/alteration projects involving private contractors, design firms, and/or in-house personnel. The services provided have an impact on the entire organization evidenced by capital projects affecting the overall appearance of the facilities and the ability to deliver highly technical health care treatments. The capital alterations budget normally averages $40,000,000 to $50,000,000 per year. Problems encountered may be very complex requiring experience and ingenuity in proposing solutions that meet client needs at reasonable cost and time frame while still delivering the functionality desired by the using departments. Projects may span UW Health entities in Northern Illinois. The ability to make decisions and problem solve independently is crucial to the success of this position. General supervision and direction will be provided.

Incumbent must be able to establish working relationships with all customers, department managers, and other departments within the organization that may be affected by work in progress including but not limited to Facilities and Engineering Services, fiscal affairs, information systems, decision support, infection control, and all ancillary services for the opening of newly remodeled areas and relocation of departments. External contacts with architectural and/or engineering firms doing design work, and with private construction contractors and landlords will be required. External contacts will also include work with community groups and local governments to ensure project approvals. Group leadership skills are required to ensure commitment and buy-in from client departments and to lead large groups in organizing the delivery of major projects. Projects range in size from $50,000 to $200,000,000.

ESSENTIAL DUTIES

•

Independently scope, develop, and manage projects of all types of complexity. Work with customers to define and optimize scope of proposed projects.

•

Prepare conceptual plans required for project approval including preparation of timelines and budgets for remodeling and construction projects.

•

Attend progress meetings and remain alert to any contractor operations that might adversely affect the health care mission, work to alleviate any disruptions to the construction progress.

•

Prepare records and reports on project progress including cost to date and projected final costs as scope or conditions change.

•

Inspect work-in-progress on construction projects, initiate quality control testing where appropriate; ensure contractors follow good construction practices.

•

Coordinate support for contracted remodeling, to ensure that contractors have reasonable access to work sites, and occupants know what to expect and when to expect contractor work.

•

Resolve problems and conflicts in contracts negotiate change orders when required and keep contract cost data current as change orders increase or decrease the cost.

•

Coordinate final clean-up of site and assist occupants with any move-in problems.

•

Manage large, phased projects, $20M+ in scale.

•

Work across all project types and service groups, including direct communication with senior management and faculty.

•

Expert knowledge of construction administration practices and contract language (standard AIA contracts).

•

Manage several project teams and diverse stakeholder groups through multiple phases of projects simultaneously.

•

Deliver projects on time and on budget. Organizational skill is essential to success in this position. Incumbent must keep track of multiple projects with varying priorities and must prepare summary reports so customers and administration will be aware of progress toward completion of all projects.

•

Coordinate and facilitate project team meetings, including agenda preparation, documentation of meeting discussion, and follow up items. Provide ongoing communication about project decisions.

•

Work with trade partners to accurately estimate a project.

•

Independently develop and present multiple options to senior leadership.

•

Acts as a subject matter and/or service line expert (i.e. Radiology, Laboratory, Pediatrics, etc.).

•

Stays abreast of industry standards, best practices, codes and regulations as it relates to the projects assigned.

•

Assist in the development of Planning, Design, and Construction students, and may oversee their work on specific projects and delegate tasks.

•

Mentor and develop associate level Project Managers.

•

Provides leadership across the organization, departmentally, and on projects.

•

Acts as an independent developer for UW Health in formulation of facility concepts.

•

Plan projects with multiple departments and balance interdepartmental program demands, effectively managing competing interests.

•

Act as a representative for UW Health in the community, with regulatory agencies, at conferences, etc.

•

Act as a liaison for Planning, Design, and Construction with all other UW Health departments (i.e. Public Relations, Facility and Engineering Services, etc.).

As needed, additional responsibilities reasonably within the scope of duties and physical requirements may be assigned.  ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE UW HEALTH PERFORMANCE STANDARDS AND RESPECT FOR PEOPLE COMMITTMENTS.

X

Non-Clinical

JOB REQUIREMENTS

Bachelor’s Degree. Four years of relevant experience may be considered in lieu of degree, in addition to the below work experience minimum.

Required

Bachelor’s Degree (Architecture, Engineering, Construction Management, or Business).

Preferred

Advanced Degree – MBA, Masters of Architecture, Masters of Engineering.

Preferred

8 years

of experience.

Required

5 years

of experience in a related field.

Preferred

5 years

of experience in Healthcare.

Preferred

One or more of the following:  AIA, PE, PMI, CHC, EDAC, ACHE, or related                                 healthcare certification.

Preferred

LICENSE, CERTIFICATIONS, AND REGISTRATIONS MUST BE MAINTAINED PER UW HEALTH POLICY. 

•

Demonstrated knowledge of Project Management, Construction Administration, and Facility Planning best practices.

•

Have good economic analysis skills as well as intermediate level accounting and database management skills.

•

Incumbent must also review manpower and material.

•

Strong interpersonal and meeting facilitation skills.

•

Strong negotiation and delegation skills.

•

Ability to make judgments in demanding situations.

•

Ability to react to frequent changes in duties and volume of work.

•

Ability to manage multiple concurrent activities.

•

Significant understanding of business document production (i.e. spreadsheets, contracts, memos, etc).

•

Excellent written and verbal communication skills.

•

Ability to work in a team environment and to collaborate with a variety of professionals.

•

Significant knowledge of quantitative analysis.

•

Communicator who strives to create win-win solutions.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

Standing

X

Walking

X

Climbing

X

Bending

X

Crouching

X

Pushing / Pulling

X

Carry

X

Fine Hand / Eye Coordination

X

Color Discrimination

X

Hearing Ability

X

Lifting / Lowering 1 -15 lbs.

X

15 - 30 lbs.

X

30 - 50 lbs.

X

Over 50 lbs.

UW Health does not require, nor does it expect that its employees lift more than 50 lbs unassisted. Objects in excess of 50 lbs should be lifted or moved with mechanical means or through a team lift. Employees in patient care areas are expected to utilize mechanical lifts and adhere to the "Use of Mechanical Lifts (Liko)" policy in the Patient Services Policy and Procedure Manual.

Concentration on Detail

X

Attention Span of 1 + Hours on a Task

X

Ability to Remember Multiple Tasks

X

Oral Communication

X

Written Communication

X

Exposure to Blood and Body Fluids

X

Exposure to Toxins, Cytotoxins, Poisons

X

Exposure to Extreme Heat, Cold, Temp Fluctuations

X

Exposure to Hazardous Chemicals

X

Exposure to Radiation

X

Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.

THE EMPLOYEE MUST BE ABLE TO COMPLETE ALL PHYSICAL REQUIREMENTS OF THE JOB WITH OR WITHOUT AN APPROVED ACCOMODATION. Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.