Supv Coding

J  o  b    D  e  s  c  r  i  p  t  i  o  n

JOB INFORMATION

Effective Date:

3/3/2026

Entity:

Wisconsin

Job Code:

452001

Job Title:

Supv Coding

FLSA Exemption Status:

Exempt

Management Level:

Supervisor/Program Manager

JOB SUMMARY

The Coding Supervisor is responsible for the daily operations of the coding program(s). Supervisor responsibilities include but are not limited to daily supervision and monitoring of quality and productivity performance, interviewing, hiring and first-line leadership of the Medical Coding Staff.

The Supervisor will actively work with organizational leadership to design, plan, implement, and evaluate solutions that support and enhance business practice, administrative and management needs. The incumbent will facilitate and promote standardization across UW Health by alignment of high-quality documentation and coding that supports compliant and accurate medical record documentation. The Supervisor is expected to oversee the program's organizational goals, performance improvement plans, and collaborate with CDI, HIM, and other entities of coding (technical and professional), quality, population health, compliance, other healthcare professionals, and ambulatory clinics.

The Supervisor utilizes knowledge of official coding guidelines, quality metrics, Hierarchical Condition Categories (when applicable), and AHIMA/ACDIS physician query brief to track and identify opportunities to validate accurate documentation, compliance, and resources to sustain the programs outcomes and success.

ESSENTIAL DUTIES

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Provides daily supervision of coding staff and provides feedback to the Coding Manager on exceptional and/or substandard performance. Responsible for the day-to-day oversight of the coding staff, which may include establishing staff schedules and deployment, reviewing employee time records

•

Leads all efforts associated with hiring, interviewing, onboarding and discipline. Responsible for monitoring coding work queues, including deployment of coders to areas of greatest need.

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Provides ongoing feedback to staff on areas for improvement. Monitor coding operations with respect to workflows and regular reporting: evaluate workflows for maximum efficiencies and problem solve work queue issues when accounts/charges are not flowing properly.

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Ensures that all members of the coding team are following official policies and standard procedures and conducts discipline for those in violation. Responsible (as needed) for answering charging, coding, Epic or other software related questions from Coders, Clinical and Revenue Cycle staff.

•

Counsels coding staff on actions required to meet minimum performance requirements.

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Provides or arranges for necessary knowledge-based resources required by the coding staff to meet quality and production standards. Serve as point of contact with IS counterparts for Epic and other application testing and maintenance.

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Prepares staffing schedules to provide adequate coverage for all work queues and bodies of work

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Supervises audits of coded medical records. Assist with education in-services for physicians, other providers and clinical staff relating to documentation, coding and charging guidelines. Prepare agenda content as needed for leadership meetings.

•

Compiles, analyzes and presents data related to coder performance, documentation issues, and charging errors. Contribute to the maintenance of UW Health’s internal coding guidelines and partner with departments and/or UW Health teams to ensure all documentation is available for coding.

•

Executes process improvement projects.

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Participate in training new coding staff, as needed. Communicates documentation and charging concerns to clinical staff.

As needed, additional responsibilities reasonably within the scope of duties and physical requirements may be assigned.  ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE UW HEALTH PERFORMANCE STANDARDS AND RESPECT FOR PEOPLE COMMITTMENTS.

X

Non-Clinical

JOB REQUIREMENTS

Graduate of a Medical Coding Program

Required

or

Associate's Degree

in healthcare related field

Required

Two (2) years of experience may be considered in lieu of a degree in addition to the required experience below

Graduate of a Health Information Technology program

Preferred

2 years

medical coding experience with at least one (1) year in a leadership role (for non-HCC role) or 2 years HCC Risk Adjustment experience with at least one (1) year in a leadership role (for HCC-specific role)

Required

2 years

supervisory experience

Preferred

Certification as Certified Professional Coder (CPC)

Upon Hire

Required

or

Certified Outpatient Coder (COC)

Upon Hire

Required

or

Certified Inpatient Coder (CIC)

Upon Hire

Required

or

Certified Coding Specialist (CCS)

Upon Hire

Required

or

Certified Coding Specialist Physician Based (CCS-P)

Upon Hire

Required

or

Certified Coding Associate (CCA)

Upon Hire

Required

or

HCC-specific Supv: Certified Risk Adjustment Coder (CRC)

Upon Hire

Required

or

Registered Health Information Technician (RHIT)

Upon Hire

Required

or

Registered Health Information Administrator (RHIA)

Upon Hire

Required

Registered Health Information Technician (RHIT)

Preferred

or

Registered Health Information Administrator (RHIA)

Preferred

LICENSE, CERTIFICATIONS, AND REGISTRATIONS MUST BE MAINTAINED PER UW HEALTH POLICY. 

•

In depth knowledge of coding process, coding systems software, workflow management, and electronic medical records.

•

Advanced knowledge of the ICD-10 CM/PCS and CPT/HCPCS coding systems and conventions

•

Advanced knowledge of, but not limited to, Official Coding Guidelines and methodologies. MS-DRGs, APR-DRGs, APCs, and Clinical Documentation guidelines.

•

Familiarity of automated/computerized encoders, groupers, abstracting, database, billing systems, medical records.

•

Proven/demonstrated skills in use of encoder grouping and abstracting software

•

Knowledge of the principles and practices of supervision as applied to the management and direction of personnel

•

Strong organizational, planning, scheduling and project management abilities

•

Excellent leadership ability

•

Excellent oral and written communication skills

•

Excellent critical thinking skills

•

Excellent analytical ability to develop and analyze data to recommend solutions and solve complex problems.

•

Ability to adapt to changes in workload and work functions and to effectively prioritize work assignments.

•

Ability to ensure a high level of customer satisfaction including employees, patients, visitors, faculty and other departments.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

☒

Sedentary: Sedentary work involves lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally and other sedentary criteria are met.

Up to 10#

Negligible

Negligible

☐

Light: Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that they can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.

up to 20#

Up to 10# or requires significant walking or standing or requires pushing/pulling of arm/leg controls.

Negligible or constant push/pull of items of negligible weight

☐

Medium: Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds. If someone can do medium work, we determine that they can also do sedentary and light work.

20-50#

10-25#

Negligible-10#

☐

Heavy: Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds. If someone can do heavy work, we determine that they can also do medium, light, and sedentary work.

50-100#

25-50#

10-20#

☐

Very Heavy: Very heavy work involves lifting objects weighing more than 100 pounds at a time with frequent lifting or carrying of objects weighing 50 pounds or more. If someone can do very heavy work, we determine that they can also do heavy, medium, light, and sedentary work.

Over 100#

Over 50#

Over 20#

Other - list any other physical requirements or bona fide occupational qualifications not indicated above:

Over 50 lbs.

UW Health does not require, nor does it expect that its employees lift more than 50 lbs unassisted. Objects in excess of 50 lbs should be lifted or moved with mechanical means or through a team lift. Employees in patient care areas are expected to utilize mechanical lifts and adhere to the "Use of Mechanical Lifts (Liko)" policy in the Patient Services Policy and Procedure Manual.

Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.

THE EMPLOYEE MUST BE ABLE TO COMPLETE ALL PHYSICAL REQUIREMENTS OF THE JOB WITH OR WITHOUT AN APPROVED ACCOMODATION. Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.