Trauma Registrar

J  o  b    D  e  s  c  r  i  p  t  i  o  n

JOB INFORMATION

Effective Date:

4/1/2024

Entity:

Wisconsin

Job Code:

440093

Job Title:

Trauma Registrar

FLSA Exemption Status:

Non-Exempt

Management Level:

Individual Contributor

JOB SUMMARY

The Trauma Registrar is responsible for the collection/abstraction of required state and national trauma data bank elements into the Trauma Registry database on all patients meeting state or national trauma inclusion criteria. The Trauma Registrar maintains the confidentiality of the registry data and provides registry data as appropriate for research.

ESSENTIAL DUTIES

•

Performs basic data collection of demographics and coding of clinical and follow-up data from all sources into trauma registry database.

•

Interacts with physicians, nurses, and other members of the trauma team and trauma patients to perform trauma registry functions.

•

Keeps registry current as defined by the American College of Surgeons (ACS) as 80% complete within 60 days of patient discharge.

•

Determines appropriateness of patient entry into the Trauma Registry based on guidelines in the American College of Surgeons “Resources for the Optimal Care of the Injured Patient” as well as the National Trauma Data Standard.

•

Provides high quality data entry by abstraction of required state and national trauma data elements from the patient chart in real time and retrospectively.

•

Participates in quality assurance, data validation, and improvement activities to ensure accuracy of data collection and timely submission of data according to State Trauma Registry and the American College of Surgeons Optimal Resource Document for Trauma Centers.

•

Understands mapping concepts and validates mapping of registry software for Trauma Quality Improvement Program (TQIP), National Trauma Data Bank (NTDB), and the state.

•

Resolves routine coding issues/problems and appropriately seeks assistance from Trauma Program leadership and/or Trauma Registry vendor when appropriate.

•

Recognizes patterns of mechanism and injury during case abstraction in order to contribute to opportunities for injury prevention and community safety.

•

Reports data in formats such as Excel and/or PowerPoint for both internal and external consumption (includes statistical, clinical, and research data).

As needed, additional responsibilities reasonably within the scope of duties and physical requirements may be assigned.  ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE UW HEALTH PERFORMANCE STANDARDS AND RESPECT FOR PEOPLE COMMITTMENTS.

X

Non-Clinical

JOB REQUIREMENTS

• Participate in and pass the AAAM’s Abbreviated Injury Scale (AIS) course within 1 year of hire (inclusive of Burns Registrar)
• Participate in a trauma registry course that includes all of the following content within 1 year of hire (Inclusive of Burns Registrar):
  – Abstraction
  – Data management
  – Reports/report analysis
  – Data validation
  – HIPAA
• Participate in an ICD-10 course or an ICD-10 refresher course every five years (Inclusive of Burns Registrar)
• Each trauma registrar must accrue at least 24 hours of trauma-related CE during the verification cycle.

Required

1 year

coding experience OR previous experience working with trauma registry databases and handling medical information in a health care setting

Required

Certified Abbreviated Injury Scale Specialist (CAISS)

Certified Specialist in Trauma Registries (CSTR)

Preferred

LICENSE, CERTIFICATIONS, AND REGISTRATIONS MUST BE MAINTAINED PER UW HEALTH POLICY. 

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

☒

Sedentary: Ability to lift up to 10 pounds maximum and occasionally lifting and/or carrying such articles as dockets, ledgers and small tools. Although a sedentary job is defined as one, which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required only occasionally and other sedentary criteria are met.

Up to 10#

Negligible

Negligible

☐

Light: Ability to lift up to 20 pounds maximum with frequent lifting and/or carrying of objects weighing up to 10 pounds. Even though the weight lifted may only be negligible amount, a job is in this category when it requires walking or standing to a significant degree.

up to 20#

Up to 10# or requires significant walking or standing or requires pushing/pulling of arm/leg controls.

Negligible or constant push/pull of items of negligible weight

☐

Medium: Ability to lift up to 50 pounds maximum with frequent lifting and/or carrying objects weighing up to 25 pounds.

20-50#

10-25#

Negligible-10#

☐

Heavy: Ability to lift up to 100 pounds maximum with frequent lifting and/or carrying objects weighing up to 50 pounds.

50-100#

25-50#

10-20#

☐

Very Heavy: Ability to lift over 100 pounds with frequent lifting and/or carrying objects weighing over 50 pounds.

Over 100#

Over 50#

Over 20#

Other - list any other physical requirements or bona fide occupational qualifications not indicated above:

Over 50 lbs.

UW Health does not require, nor does it expect that its employees lift more than 50 lbs unassisted. Objects in excess of 50 lbs should be lifted or moved with mechanical means or through a team lift. Employees in patient care areas are expected to utilize mechanical lifts and adhere to the "Use of Mechanical Lifts (Liko)" policy in the Patient Services Policy and Procedure Manual.

Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.

THE EMPLOYEE MUST BE ABLE TO COMPLETE ALL PHYSICAL REQUIREMENTS OF THE JOB WITH OR WITHOUT AN APPROVED ACCOMODATION. Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.