Accounts Payable Specialist

J  o  b    D  e  s  c  r  i  p  t  i  o  n

JOB INFORMATION

Effective Date:

7/31/2025

Entity:

Wisconsin

Job Code:

440066

Job Title:

Accounts Payable Specialist

FLSA Exemption Status:

Non-Exempt

Management Level:

Individual Contributor

JOB SUMMARY

The Accounts Payable Specialist performs accounting and clerical tasks using the most efficient and up-to-date technology for processing accounts payable transactions. The Accounts Payable Specialist completes payments and controls expenses by receiving, processing, verifying, and reconciling invoices. The Specialist also processes all invoices received for payment and undertakes the payment of all creditors in an accurate, efficient and timely manner.

ESSENTIAL DUTIES

•

Calculate and post business transactions, process invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization

•

Accurately match electronic purchase order details against invoices and/or record of items received, including but not limited to verifying unit, price, quantity, discounts and invoice terms. Process stop-payments when applicable

•

Reconcile processed work by verifying entries and comparing system reports to balances, including statements provided by our suppliers.

•

Charge expenses to accounts and cost centers by analyzing invoice/expense reports; recording entries.

•

Assist in analyzing problems that cause delays in the accounts payable process.

•

Identify payments which require 1099 or W-2 reporting

•

Participates in testing system enhancements and upgrades; assist with system training as needed

•

Audits travel and business expenses, and procurement card transactions.

As needed, additional responsibilities reasonably within the scope of duties and physical requirements may be assigned.  ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE UW HEALTH PERFORMANCE STANDARDS AND RESPECT FOR PEOPLE COMMITTMENTS.

X

Non-Clinical

JOB REQUIREMENTS

High School Diploma

or equivalent

Required

Associate's Degree

in Business, Finance or related field

Preferred

1 year

of accounts payable experience or office support experience in a financial department

Required

LICENSE, CERTIFICATIONS, AND REGISTRATIONS MUST BE MAINTAINED PER UW HEALTH POLICY. 

•

Effective Communication Skills including phone, email or instant messaging

•

Attention to Detail and Accuracy

•

Organization and Prioritization

•

Teamwork

•

Reading, writing and computer entry skills

•

Confidentiality

•

Ability to meet deadlines

•

Proficiency in Excel

•

Problem solving skills and ability to handle a variety of challenging situations

•

Ability to react to frequent changes in duties and volume of work

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

☒

Sedentary: Ability to lift up to 10 pounds maximum and occasionally lifting and/or carrying such articles as dockets, ledgers and small tools. Although a sedentary job is defined as one, which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required only occasionally and other sedentary criteria are met.

Up to 10#

Negligible

Negligible

☐

Light: Ability to lift up to 20 pounds maximum with frequent lifting and/or carrying of objects weighing up to 10 pounds. Even though the weight lifted may only be negligible amount, a job is in this category when it requires walking or standing to a significant degree.

up to 20#

Up to 10# or requires significant walking or standing or requires pushing/pulling of arm/leg controls.

Negligible or constant push/pull of items of negligible weight

☐

Medium: Ability to lift up to 50 pounds maximum with frequent lifting and/or carrying objects weighing up to 25 pounds.

20-50#

10-25#

Negligible-10#

☐

Heavy: Ability to lift up to 100 pounds maximum with frequent lifting and/or carrying objects weighing up to 50 pounds.

50-100#

25-50#

10-20#

☐

Very Heavy: Ability to lift over 100 pounds with frequent lifting and/or carrying objects weighing over 50 pounds.

Over 100#

Over 50#

Over 20#

Other - list any other physical requirements or bona fide occupational qualifications not indicated above:

Over 50 lbs.

UW Health does not require, nor does it expect that its employees lift more than 50 lbs unassisted. Objects in excess of 50 lbs should be lifted or moved with mechanical means or through a team lift. Employees in patient care areas are expected to utilize mechanical lifts and adhere to the "Use of Mechanical Lifts (Liko)" policy in the Patient Services Policy and Procedure Manual.

Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.

THE EMPLOYEE MUST BE ABLE TO COMPLETE ALL PHYSICAL REQUIREMENTS OF THE JOB WITH OR WITHOUT AN APPROVED ACCOMODATION. Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.