Surg Serv Supply Clerk

J  o  b    D  e  s  c  r  i  p  t  i  o  n

JOB INFORMATION

Effective Date:

11/1/2023

Entity:

Wisconsin

Job Code:

420021

Job Title:

Surg Serv Supply Clerk

FLSA Exemption Status:

Non-Exempt

Management Level:

Individual Contributor

JOB SUMMARY

This position is dedicated to ensuring that critical medical/surgical supplies are readily available to all clinicians practicing within Surgical Services specialties across hospitals.  This position utilizes Enterprise Resource Planning (ERP) software and bar code scanning technology to perform a wide array of materials management activities in support of Surgical Services. This position fulfills customer requests for medical/surgical supplies and equipment.  This position must quickly react when called upon to by Surgical Services staff.  Many requests are urgent and emergent requiring an immediate response.  Policies and procedures are followed to ensure safe storage and handling with accurate record keeping.  Continuous emphasis is placed on exact, error-free transactions.  This position works independently and as part of a team.  The incumbent receives guidance and direction from lead workers and supervisors. 

ESSENTIAL DUTIES

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Accurately deliver and stage all incoming medical/surgical supplies into the correct Surgical Services storage locations while maintaining sterile storage conditions.

•

Communicate and collaborate with Surgical Services clinicians over a variety of technologies, while responding to challenging questions, on-demand requests, and an ever-changing Surgical Services procedure schedule.

•

Monitor and maintain inventory of sterile surgical instrumentation and communicate any deficiencies with the Sterile Processing department staff for corrective action.

•

Ability to navigate complex procurement and/or tracking software.

•

Efficiently and accurately provide all requested medical/surgical supplies, patient care equipment, and linen.

•

Prepare scheduled Surgical Services case carts as well as STAT emergency case carts by assembling supplies and instrumentation required for each specific surgical procedure.

•

Generate internal requisitions to central inventory via bar code scanning technology. Requires evaluation of Surgical Services supply storage locations to identify stock shortages eligible for replenishment.

•

Fulfill internal requisitions submitted through ERP system.

•

Work collaboratively to establish processes that maximize efficiency and minimize expense.

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Ensure all customer supply storage locations are free of expired or obsolete items. Update supply storage locations as needed.

•

Communicate with Inventory Control team on critical medical/surgical supply concerns.

•

Ensure the proper collection and return of unused supplies/instrumentation from Surgical Services to the designated storage location.

•

Actively participate with cross-functional teams in continuous quality improvement efforts.

•

Relay customer concerns, issues, and feedback to appropriate department leadership.

As needed, additional responsibilities reasonably within the scope of duties and physical requirements may be assigned.  ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE UW HEALTH PERFORMANCE STANDARDS AND RESPECT FOR PEOPLE COMMITTMENTS.

X

Non-Clinical

JOB REQUIREMENTS

High School Diploma

or equivalent

Required

Materials management experience in any industry (healthcare experience not required)

Required

1 year

materials management experience in a healthcare environment.

Preferred

LICENSE, CERTIFICATIONS, AND REGISTRATIONS MUST BE MAINTAINED PER UW HEALTH POLICY. 

•

Work independently and as a team member.

•

Learn and understand medical terminology.

•

Work collaboratively and communicate effectively (written and oral) with a wide variety of individuals.

•

Excellent interpersonal, conflict resolution, and problem-solving skills

•

Multi-task and alter priorities of assigned tasks in a fast-paced environment.

•

Basic mathematical skills.

•

High attention to detail.

•

Maintain accurate records.

•

Differentiate colors.

•

Develop strong working knowledge of department specific hardware and software applications.

•

Walk, lift, push, pull, stand, etc. frequently throughout work shift.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

☐

Sedentary: Ability to lift up to 10 pounds maximum and occasionally lifting and/or carrying such articles as dockets, ledgers and small tools. Although a sedentary job is defined as one, which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required only occasionally and other sedentary criteria are met.

Up to 10#

Negligible

Negligible

☐

Light: Ability to lift up to 20 pounds maximum with frequent lifting and/or carrying of objects weighing up to 10 pounds. Even though the weight lifted may only be negligible amount, a job is in this category when it requires walking or standing to a significant degree.

up to 20#

Up to 10# or requires significant walking or standing or requires pushing/pulling of arm/leg controls.

Negligible or constant push/pull of items of negligible weight

☒

Medium: Ability to lift up to 50 pounds maximum with frequent lifting and/or carrying objects weighing up to 25 pounds.

20-50#

10-25#

Negligible-10#

☐

Heavy: Ability to lift up to 100 pounds maximum with frequent lifting and/or carrying objects weighing up to 50 pounds.

50-100#

25-50#

10-20#

☐

Very Heavy: Ability to lift over 100 pounds with frequent lifting and/or carrying objects weighing over 50 pounds.

Over 100#

Over 50#

Over 20#

Other - list any other physical requirements or bona fide occupational qualifications not indicated above:

Over 50 lbs.

UW Health does not require, nor does it expect that its employees lift more than 50 lbs unassisted. Objects in excess of 50 lbs should be lifted or moved with mechanical means or through a team lift. Employees in patient care areas are expected to utilize mechanical lifts and adhere to the "Use of Mechanical Lifts (Liko)" policy in the Patient Services Policy and Procedure Manual.

Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.

THE EMPLOYEE MUST BE ABLE TO COMPLETE ALL PHYSICAL REQUIREMENTS OF THE JOB WITH OR WITHOUT AN APPROVED ACCOMODATION. Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.