Equipment & Systems Coord

J  o  b    D  e  s  c  r  i  p  t  i  o  n

JOB INFORMATION

Effective Date:

8/12/2026

Entity:

Wisconsin

Job Code:

410050

Job Title:

Equipment & Systems Coord

FLSA Exemption Status:

Non-Exempt

Management Level:

Individual Contributor

JOB SUMMARY

Under the direction of the assigned Maintenance & Operations Supervisor, this position is responsible for a variety of duties related to various systems and data control that includes, but not limited to, Primex® Temperature monitoring, Primex® clock system, AkitaBox, TV distribution, etc. In addition, this position will be responsible for preparing special reports for quality assurance and regulatory compliance, investigating customer needs and converting them into service requests, and ordering materials and services. This position is also responsible for developing and running special projects as required by the department that relates to the assigned equipment or system.

The nature of the services provided by this position may affect UW Health Patients, Visitors, Employees, and other departments.  A wide variety of both internal and external relationships is involved in carrying out the duties of this position.

ESSENTIAL DUTIES

•

Provides in-house expertise and technical support to end-users on equipment, database and software-related issues of assigned systems.

•

Identifies, researches, and resolves technical problems, working with Maintenance & Engineering staff and outside vendors/technical support as needed, and documents, tracks and monitors problems to ensure a timely resolution.

•

Reviews, analyzes, and evaluates assigned equipment and systems and user needs to provide recommendations and solutions to problems for new or existing installations.

•

Oversees day-to-day integrity of database, equipment, and procedures, which may include conducting weekly and monthly audits of data to confirm use of accurate processes; identifying and eliminating duplicate records; archiving of records; and maintaining user settings.

•

Work with customers to define and optimize scope of proposed service requests.

•

Ensure that use of devices, for example Primex® (refrigerators, freezers, incubators, controlled room air systems, etc) for patient care applications are properly selected, maintained and have appropriate documentation of operations in accordance with all applicable regulatory standards.

•

Troubleshoots equipment issues.

•

Coordinate and conducts preventive maintenance activities for devices and equipment on the system.

•

Access to maintenance data on each equipment or assigned systems.

•

Dates and types of repairs and service.

•

Age, manufacturer, model number.

•

Alarm history.

•

Preventive maintenance history.

•

Ensure all regulatory inspections and associated data are readily available to the MES and other departments upon request.

As needed, additional responsibilities reasonably within the scope of duties and physical requirements may be assigned.  ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE UW HEALTH PERFORMANCE STANDARDS AND RESPECT FOR PEOPLE COMMITTMENTS.

X

Non-Clinical

JOB REQUIREMENTS

No minimum education required.

High School

degree or GED

Preferred

Associate's Degree

Preferred

1 year

in data processing, maintenance, digital controls or electronics

Required

3 years

in data processing, maintenance, digital controls or electronics

Preferred

Must possess a current, valid driver’s license issued by the individual’s state of residence. Must be at least 21 years old or have a minimum of three (3) years of driving experience to operate a Personal Vehicle, Patient/Visitor Vehicle, or standard UW Health Fleet Vehicle. ​

Required

LICENSE, CERTIFICATIONS, AND REGISTRATIONS MUST BE MAINTAINED PER UW HEALTH POLICY. 

•

Ability to visualize the tasks required in performing maintenance troubleshooting

•

Ability to prioritize work orders and schedule work ensuring proper coordination of multiple skills and availability of materials

•

Familiarity with computer-based database management systems

•

Familiarity with report and database terminology

•

General knowledge of work groups and work classes

•

Knowledge of purchasing and materials requisitioning procedures

•

Proficient with Microsoft Office Applications

•

General principals of refrigeration and temperature sensing equipment

•

Communicates effectively orally, in writing, and electronically

•

Critical thinking and complex problem solving skills. Ability to ensure compliance requirements are followed.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

☐

Sedentary: Sedentary work involves lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally and other sedentary criteria are met.

Up to 10#

Negligible

Negligible

☒

Light: Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that they can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.

up to 20#

Up to 10# or requires significant walking or standing or requires pushing/pulling of arm/leg controls.

Negligible or constant push/pull of items of negligible weight

☐

Medium: Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds. If someone can do medium work, we determine that they can also do sedentary and light work.

20-50#

10-25#

Negligible-10#

☐

Heavy: Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds. If someone can do heavy work, we determine that they can also do medium, light, and sedentary work.

50-100#

25-50#

10-20#

☐

Very Heavy: Very heavy work involves lifting objects weighing more than 100 pounds at a time with frequent lifting or carrying of objects weighing 50 pounds or more. If someone can do very heavy work, we determine that they can also do heavy, medium, light, and sedentary work.

Over 100#

Over 50#

Over 20#

Other - list any other physical requirements or bona fide occupational qualifications not indicated above:

Over 50 lbs.

UW Health does not require, nor does it expect that its employees lift more than 50 lbs unassisted. Objects in excess of 50 lbs should be lifted or moved with mechanical means or through a team lift. Employees in patient care areas are expected to utilize mechanical lifts and adhere to the "Use of Mechanical Lifts (Liko)" policy in the Patient Services Policy and Procedure Manual.

Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.

THE EMPLOYEE MUST BE ABLE TO COMPLETE ALL PHYSICAL REQUIREMENTS OF THE JOB WITH OR WITHOUT AN APPROVED ACCOMODATION. Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.