GME Specialist

J  o  b    D  e  s  c  r  i  p  t  i  o  n

JOB INFORMATION

Effective Date:

2/1/2026

Entity:

Wisconsin

Job Code:

350055

Job Title:

GME Specialist

FLSA Exemption Status:

Non-Exempt

Management Level:

Individual Contributor

JOB SUMMARY

The Graduate Medical Education (GME) Specialist serves as an institutional subject matter expert in GME business operations, compliance, and data management. Working as part of the GME Business Operations Team, the Specialist partners with program leadership, affiliate institutions, and regulatory bodies to ensure operational excellence, accreditation compliance, and alignment with institutional goals.

This position plays a critical role in the lifecycle management of GME physicians (residents and fellows), institutional data integrity, and continuous improvement of processes that support the success of all UW Health–sponsored residency and fellowship programs. The Specialist also contributes to system optimization, policy compliance, and strategic initiatives that enhance the overall quality and efficiency of the GME enterprise.

ESSENTIAL DUTIES

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Administers onboarding logistics and hiring requirements for GME physicians, including J-1 visas, ECFMG certification, state medical licensure processes and other regulatory credentials – ensuring full compliance with institutional, accreditation, state, and federal requirements.

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Coordinates with affiliate partners and institutional departments (Human Resources, Payroll, etc.) to align onboarding, credentialing, and compliance processes.

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Maintains accurate data in institutional systems throughout the training lifecycle, including appointments, promotions, reappointments, stipend changes, leave administration, and transition to alumni status.

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Serves as a subject matter expert on ACGME, ABMS Member Boards, Joint Commission, and Institutional requirements and policies related to GME Business Operations.

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Ensures documentation, training records, and data remain accurate, audit-ready, and compliant for accreditation, CMS, and affiliate reimbursement; monitors, audits, and reports on compliance metrics.

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Partners with GME leadership on regulatory changes to develop corresponding process or policy improvements.

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Oversees data integrity, reporting, dashboards, and analytics in GME systems to support accreditation, compliance, strategic, and institutional decision-making.

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Leads and/or contributes to institutional initiatives to streamline workflows, improve efficiency, and strengthen compliance across GME programs.

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Drafts and maintains standard operating procedures and best practice documentation for business operations.

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Collaborates with cross-functional workgroups to optimize processes and systems in response to evolving operational needs.

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Serves as a liaison between the GME Office, program administrators, GME physicians, affiliate partners, and institutional departments.

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Provides GME business process guidance, training, and communication resources to support program coordinators, faculty, and GME physicians.

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Engages in professional development to stay current with evolving GME standards, regulations, and best practices.

As needed, additional responsibilities reasonably within the scope of duties and physical requirements may be assigned.  ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE UW HEALTH PERFORMANCE STANDARDS AND RESPECT FOR PEOPLE COMMITTMENTS.

X

Non-Clinical

JOB REQUIREMENTS

Associate's Degree

in business, systems management, human resources, healthcare administration or related field

Required

Two (2) years of relevant work experience or TAGME certification may be considered in lieu of degree, in addition to work experience below

Bachelor's Degree

in business, systems management, human resources, healthcare administration or related field

Preferred

2 years

of experience working in a business environment

Required

2 years

of experience as a GME program coordinator or accreditation or regulatory experience

Preferred

LICENSE, CERTIFICATIONS, AND REGISTRATIONS MUST BE MAINTAINED PER UW HEALTH POLICY. 

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Knowledge of the principles and practices of office administration.

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Excellent oral and written communication skills.

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Excellent writing skills with attention to detail.

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Demonstrated ability to use Microsoft Office Suite and complex database systems to analyze demographic and dynamic data sets. Experience with MedHub Residency Management and Oracle HR system is highly desirable.

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Excellent project management and organizational skills.

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Treats others in a respectful and supportive manner.

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Ability to work in a team environment and to collaborate with a variety of professionals.

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Ability to work independently with minimal supervision while proactively identifying and addressing operational needs.

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Ability to maintain and convey a positive attitude and customer service approach.

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Ability to plan and prepare comprehensive and accurate instructions and presentations for use in teaching an individual or group a new process or requirement.

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Ability to balance a variety of tasks and assignments in an active office environment prone to disruptions that often require immediate attention.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

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Sedentary: Sedentary work involves lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally and other sedentary criteria are met.

Up to 10#

Negligible

Negligible

☐

Light: Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that they can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.

up to 20#

Up to 10# or requires significant walking or standing or requires pushing/pulling of arm/leg controls.

Negligible or constant push/pull of items of negligible weight

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Medium: Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds. If someone can do medium work, we determine that they can also do sedentary and light work.

20-50#

10-25#

Negligible-10#

☐

Heavy: Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds. If someone can do heavy work, we determine that they can also do medium, light, and sedentary work.

50-100#

25-50#

10-20#

☐

Very Heavy: Very heavy work involves lifting objects weighing more than 100 pounds at a time with frequent lifting or carrying of objects weighing 50 pounds or more. If someone can do very heavy work, we determine that they can also do heavy, medium, light, and sedentary work.

Over 100#

Over 50#

Over 20#

Other - list any other physical requirements or bona fide occupational qualifications not indicated above:

Over 50 lbs.

UW Health does not require, nor does it expect that its employees lift more than 50 lbs unassisted. Objects in excess of 50 lbs should be lifted or moved with mechanical means or through a team lift. Employees in patient care areas are expected to utilize mechanical lifts and adhere to the "Use of Mechanical Lifts (Liko)" policy in the Patient Services Policy and Procedure Manual.

Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.

THE EMPLOYEE MUST BE ABLE TO COMPLETE ALL PHYSICAL REQUIREMENTS OF THE JOB WITH OR WITHOUT AN APPROVED ACCOMODATION. Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.