Supv Accounts Payable

J  o  b    D  e  s  c  r  i  p  t  i  o  n

JOB INFORMATION

Effective Date:

3/30/2026

Entity:

Wisconsin

Job Code:

312001

Job Title:

Supv Accounts Payable

FLSA Exemption Status:

Exempt

Management Level:

Supervisor/Program Manager

JOB SUMMARY

The Supervisor Accounts Payable is responsible for overseeing the accounts payable function and operational processes within the department as well as directing staff in carrying out these duties.

The Supervisor will oversee activities in the accounts payable department, including monitoring invoice volumes, reviewing applicable reports and dashboards to identify trends and issues, and identifying solutions. The incumbent will evaluate staff workload and throughputs while balancing suppliers, transactions, and priorities as needed. The Supervisor will work with Finance leaders to meet departmental and organizational goals. The position will communicate extensively with departments and leaders throughout the organization, including executives, directors and managers in resolving a wide variety of problems and questions.

ESSENTIAL DUTIES

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Lead, train, and evaluate AP staff; assign workloads and ensure service level expectations are met.

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Monitor accounts payable aging and proactively address overdue invoices or vendor issues.

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Train and evaluate staff to enhance their performance, development, and work product. Address performance issues and makes recommendations for personnel actions.

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Develop and maintain standard operating procedures and documentation.

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Maintain strong accounts receivable relationships with external suppliers and Procurement Services to prevent credit holds and ensure uninterrupted access to supplies and services.

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Provide assistance and training to operational leaders and staff related to accounts payable transactions; responding timely to questions/concerns to meet business needs.

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Review dashboards and reports to confirm proper processing and efficiencies within department. Work with leadership to analyze trends and adjusts accordingly to optimize staff and throughput; contribute to the development of processes and procedures as applicable.

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Process the selection and release and selection of invoices for payment. Process payment cancelations in Oracle per instructions given.

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Ensure compliance with tax reporting requirements (e.g., 1099 reporting, where applicable).

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Support internal and external audits by providing documentation and responding to inquiries.

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Identify opportunities for process improvements, automation, and efficiency gains.

As needed, additional responsibilities reasonably within the scope of duties and physical requirements may be assigned.  ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE UW HEALTH PERFORMANCE STANDARDS AND RESPECT FOR PEOPLE COMMITTMENTS.

X

Non-Clinical

JOB REQUIREMENTS

Associate's Degree

in Business Administration, Accounting, Finance or other related field

Required

Two (2) years of accounts payable experience may be considered in lieu of the degree in addition to the experience below

Bachelor's Degree

in Business Administration, Accounting, Finance or another related field

Preferred

3 years

experience in Accounts Payable

Required

Previous leadership and/or supervisory experience

Preferred

LICENSE, CERTIFICATIONS, AND REGISTRATIONS MUST BE MAINTAINED PER UW HEALTH POLICY. 

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Proficient in Microsoft Office (Word, Excel, PowerPoint)

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Strong customer services skills for internal and external interactions

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Strong analytical and problem-solving skills

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Collaboration skills

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Good prioritization and workload management skills

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Good presentation skills for educating internal departments on Accounts Payable functions and requirements

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Excellent written and oral communication

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

☒

Sedentary: Sedentary work involves lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally and other sedentary criteria are met.

Up to 10#

Negligible

Negligible

☐

Light: Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that they can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.

up to 20#

Up to 10# or requires significant walking or standing or requires pushing/pulling of arm/leg controls.

Negligible or constant push/pull of items of negligible weight

☐

Medium: Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds. If someone can do medium work, we determine that they can also do sedentary and light work.

20-50#

10-25#

Negligible-10#

☐

Heavy: Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds. If someone can do heavy work, we determine that they can also do medium, light, and sedentary work.

50-100#

25-50#

10-20#

☐

Very Heavy: Very heavy work involves lifting objects weighing more than 100 pounds at a time with frequent lifting or carrying of objects weighing 50 pounds or more. If someone can do very heavy work, we determine that they can also do heavy, medium, light, and sedentary work.

Over 100#

Over 50#

Over 20#

Other - list any other physical requirements or bona fide occupational qualifications not indicated above:

Over 50 lbs.

UW Health does not require, nor does it expect that its employees lift more than 50 lbs unassisted. Objects in excess of 50 lbs should be lifted or moved with mechanical means or through a team lift. Employees in patient care areas are expected to utilize mechanical lifts and adhere to the "Use of Mechanical Lifts (Liko)" policy in the Patient Services Policy and Procedure Manual.

Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.

THE EMPLOYEE MUST BE ABLE TO COMPLETE ALL PHYSICAL REQUIREMENTS OF THE JOB WITH OR WITHOUT AN APPROVED ACCOMODATION. Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.