HIM Coordinator

J  o  b    D  e  s  c  r  i  p  t  i  o  n

JOB INFORMATION

Effective Date:

6/23/2026

Entity:

Wisconsin

Job Code:

300032

Job Title:

HIM Coordinator

FLSA Exemption Status:

Non-Exempt

Management Level:

Individual Contributor

JOB SUMMARY

The HIM Coordinator assists in the day-to-day management of operations within the Health Information Management (HIM) department. The HIM Coordinator, in conjunction with their leader, shall be accountable for ensuring that standards established by UW Health relating to HIM staff productivity and accuracy are consistently met. The incumbent will promote and facilitate efficiency and effectiveness of HIM related systems, including documentation. While ensuring timely completion of all duties, the HIM Coordinator will manage Epic HIM module work queues/functions and assist with internal and external customer follow-up.

Additional responsibilities of the incumbent include assisting in the implementation and updating of policies and procedures, as well as coordinating HIM faculty/provider communication (both internal and external). The HIM Coordinator will be involved in day-to-day operations and will participate in and sometimes lead projects that extend across disciplines outside of HIM with multi-level stakeholders.

ESSENTIAL DUTIES

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The HIM Coordinator is responsible for all aspects of the following responsibilities as well as guiding other staff. Coordinator level work is generally of moderate complexity and incumbents may simultaneously coordinate multiple staff and workflows, as well as lead projects and initiatives to completion.

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May be asked to provide input on staff performance including providing feedback for performance evaluations and quality assurance of workflows.

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Deploy staff to ensure that HIM guidelines and SLA are met in conjunction with regulatory, departmental and organizational needs.

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Ensure HIM staff consistently meet productivity, timeliness, and quality standards established by department administration and provide timely training as needed.

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Assist with the preparation of status reports, materials, and/or required documentation to senior management, committees, and the Board of Directors, as needed.

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Promote and facilitate efficiency and effectiveness of Revenue Cycle related systems, including documentation.

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Responsible for managing certain components HIM budget within the department.

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Assist with the development of training material for the HIM department and across the organization.

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Ensure that Epic system HIM work queues are worked timely and accurately.

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Monitor the InBasket reports, following-up on delinquent items.

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Serve as resource and educator to faculty, midlevel providers, and staff, which require in-depth knowledge of HIM best practices that span across multiple specialties.

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Ensure rule logic and assigned users for Epic’s work queues are appropriate for department, requesting changes and updates as needed.

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Assist with third party follow-up.

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Ensure HIM/provider communication/feedback occurs timely, consistently, and in accordance with organization-wide standards and departmental needs/requests.

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Act as a liaison to specific customers including initial point of contact for questions regarding provider activity, process lags, and accuracy.

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Perform other duties as assigned.

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Maintain business planning and development of UConnect site data related to the HIM department.

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Serve as admin role for any project SharePoint sites.

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Assist with department special projects as requested.

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Draft project communications and PowerPoint presentations as assigned.

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Research and apply federal, state, and voluntary regulatory standards that relate to privacy and security.

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Assist with the planning for implementation of new state and federal government requirements within

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the department and across the organization as necessary.

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Assist Revenue Cycle and Compliance with educating staff and physicians, ensuring they receive regular updates on regulatory changes.

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Provide oversight of ongoing department-specific training needs with respect to HIM compliance and reimbursement, including (i) conducting follow-up training programs and making recommendations for continuing education endeavors for clinical staff and physicians to carry out all components of department HIM programs, and (ii) developing training methods.

As needed, additional responsibilities reasonably within the scope of duties and physical requirements may be assigned.  ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE UW HEALTH PERFORMANCE STANDARDS AND RESPECT FOR PEOPLE COMMITTMENTS.

X

Clinical

Will provide all patients age and culturally appropriate assessment/screening and interpretation of clinical and laboratory data. Develops and implements age appropriate interventional plans of care including education within the parameters of their position responsibilities and licensure

JOB REQUIREMENTS

No minimum education required.

High School Diploma

or equivalent

Preferred

Associate's Degree

in a healthcare related field

Preferred

2 years

relevant experience in healthcare related field

Required

2 years

or more years lead level or trainer experience

Preferred

Extensive experience in PC Software including e-mail, word processing, database and spreadsheet programs

Registered Health Information Technician (RHIT)

Preferred

or

Registered Health Information Administrator (RHIA)

Preferred

LICENSE, CERTIFICATIONS, AND REGISTRATIONS MUST BE MAINTAINED PER UW HEALTH POLICY. 

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Knowledge of healthcare administrative processes such as reimbursement policies, compliance, and procedures, operations, and billing regulations

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Knowledge of medical documentation requirements

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Excellent organizational skills

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Effective communication skills, both written and verbal as well as ability to formally present to both large and small groups

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Ability to work independently and self-motivate as well as motivate others

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Ability to meet deadlines

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Strong analytical skills with ability to manipulate and interpret complex data

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Ability to problem solve

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Ability to multi-task

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

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Sedentary: Sedentary work involves lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally and other sedentary criteria are met.

Up to 10#

Negligible

Negligible

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Light: Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that they can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.

up to 20#

Up to 10# or requires significant walking or standing or requires pushing/pulling of arm/leg controls.

Negligible or constant push/pull of items of negligible weight

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Medium: Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds. If someone can do medium work, we determine that they can also do sedentary and light work.

20-50#

10-25#

Negligible-10#

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Heavy: Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds. If someone can do heavy work, we determine that they can also do medium, light, and sedentary work.

50-100#

25-50#

10-20#

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Very Heavy: Very heavy work involves lifting objects weighing more than 100 pounds at a time with frequent lifting or carrying of objects weighing 50 pounds or more. If someone can do very heavy work, we determine that they can also do heavy, medium, light, and sedentary work.

Over 100#

Over 50#

Over 20#

Other - list any other physical requirements or bona fide occupational qualifications not indicated above:

Over 50 lbs.

UW Health does not require, nor does it expect that its employees lift more than 50 lbs unassisted. Objects in excess of 50 lbs should be lifted or moved with mechanical means or through a team lift. Employees in patient care areas are expected to utilize mechanical lifts and adhere to the "Use of Mechanical Lifts (Liko)" policy in the Patient Services Policy and Procedure Manual.

Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.

THE EMPLOYEE MUST BE ABLE TO COMPLETE ALL PHYSICAL REQUIREMENTS OF THE JOB WITH OR WITHOUT AN APPROVED ACCOMODATION. Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.