Clinical Supply Chain Implementation Coordinator

J  o  b    D  e  s  c  r  i  p  t  i  o  n

JOB INFORMATION

Effective Date:

6/14/2026

Entity:

Wisconsin

Job Code:

310064

Job Title:

Clinical Supply Chain Implementation Coordinator

FLSA Exemption Status:

Exempt

Management Level:

Individual Contributor

JOB SUMMARY

The Clinical Supply Chain Implementation Coordinator operates at the intersection of clinical practice and supply chain, ensuring successful execution of product conversions, standardization efforts, and new supply implementations across UW Health. The Clinical Supply Chain Implementation Coordinator is responsible for translating approved Clinical Quality Value Analysis (CQVA) decisions into actionable implementation plans, leading cross-functional execution, and ensuring consistent adoption of product and supply changes across clinical and operational settings. This role operates downstream of the CQVA process and is responsible for implementation following CQVA review and approval. It does not participate in product evaluation, selection, or value analysis decision-making, which remain the responsibility of the CQVA function.

ESSENTIAL DUTIES

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Initiate implementation planning following CQVA committee approval and clinical acceptance of products, technologies, or standardization decisions.

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Accountable for execution of implementation plans, including adherence to timelines, coordination of key milestones, and proactive identification and escalation of risks or barriers impacting successful rollout.

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Lead implementation-related change management efforts, ensuring clinical and operational stakeholders are prepared for product transitions and workflow changes.

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Identify and address resistance or barriers to adoption, partnering with clinical and operational leaders to drive alignment and sustain change.

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Serve as the central point of accountability and coordination of product(s) across CQVA, supply chain, clinical teams, and suppliers to ensure alignment and execution

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Develop and manage implementation timelines, tracking key milestones and updates and communicating with stakeholders and ensure adherence to established milestones.

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Coordinate cross-functional stakeholders including clinical end users, sourcing/contracting, purchasing, Materials Management, and suppliers.

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Works in close collaboration with the CQVA team to provide implementation progress updates and operational status, ensuring alignment with approved decisions and timelines.

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Coordinate with CQVA team after clinical acceptance into actionable implementation plans.

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Maintain working knowledge of conversion workflows to ensure product changes align with patient care delivery.

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Partner with clinicians, SMEs, and department leaders to drive adoption and resolve barriers to implementation, including workflow, training, and supply issues.

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Manage System-wide clinical supply and equipment formularies to support facility expansions and product substitutions and replacements.

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Oversee coordination of product samples and evaluations (as needed), to support implementation readiness and a smooth transition to approved products.

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Serve as on-site support during implementation when needed, assisting with supplier coordination.

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Ensure appropriate handoff for education and in-servicing is facilitated where needed.

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Coordinate with Materials Management personnel for receiving and distribution of evaluation materials.

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Familiarity with internal ordering systems to support item setup awareness, ordering workflows.

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Utilize supply chain and operational data to support implementation tracking, identify adoption gaps, and inform adjustments to rollout strategies.

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Support post-implementation monitoring, including tracking adoption, compliance, and identifying variation.

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Assist in developing and maintaining internal tracking tools and reports related to implementations.

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Serve as a key point of contact for implementation updates, ensuring consistent and timely communication across stakeholders.

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Bridge communication between clinical teams and supply chain to ensure clarity and alignment.

As needed, additional responsibilities reasonably within the scope of duties and physical requirements may be assigned.  ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE UW HEALTH PERFORMANCE STANDARDS AND RESPECT FOR PEOPLE COMMITTMENTS.

X

Non-Clinical

JOB REQUIREMENTS

Associate's Degree

in business management, healthcare management, supply chain management or related field. Two years of experience related to this role may be considered in lieu of degree in addition to experience below

Required

Bachelor's Degree

in supply chain or healthcare field

Preferred

3 years

of relevant hospital/health care experience

Required

3 years

relevant leadership or coordination of teams, programs, quality improvement, analysis or operations

Preferred

Value analysis or supply chain experience

Preferred

Understanding of clinical evidence, financial analysis and quantitative/qualitative assessment data

Preferred

LICENSE, CERTIFICATIONS, AND REGISTRATIONS MUST BE MAINTAINED PER UW HEALTH POLICY. 

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• Strong understanding of healthcare environment and hospital operations
• Familiarity with clinical terminology and workflows across procedural and inpatient settings
• Foundational knowledge of supply chain systems (e.g., Oracle or equivalent ERP)
• Analytical skillset with ability to interpret implementation, utilization, and operational data to support execution and decision-making
• Project management capabilities, including managing multiple concurrent initiatives
• Ability to communicate effectively with both clinical and operational stakeholders
• Strong project management skills with attention to detail and follow-through

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

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Sedentary: Sedentary work involves lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally and other sedentary criteria are met.

Up to 10 lbs.

Negligible Weight

No Weight

☐

Light: Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that they can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.

11-25 lbs.

1 - 10 lbs.

Negligible weight

☐

Medium: Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds. If someone can do medium work, we determine that they can also do sedentary and light work.

26-50 lbs.

11-25 lbs.

1 - 10 lbs.

☐

Heavy: Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds. If someone can do heavy work, we determine that they can also do medium, light, and sedentary work.

51-100 lbs.

26-50 lbs.

11-25 lbs.

☐

Very Heavy: Very heavy work involves lifting objects weighing more than 100 pounds at a time with frequent lifting or carrying of objects weighing 50 pounds or more. If someone can do very heavy work, we determine that they can also do heavy, medium, light, and sedentary work.

Over 100 lbs.

Over 50 lbs.

Over 25 lbs.

Other - list any other physical requirements or bona fide occupational qualifications not indicated above:

Over 50 lbs.

UW Health does not require, nor does it expect that its employees lift more than 50 lbs unassisted. Objects in excess of 50 lbs should be lifted or moved with mechanical means or through a team lift. Employees in patient care areas are expected to utilize mechanical lifts and adhere to the "Use of Mechanical Lifts (Liko)" policy in the Patient Services Policy and Procedure Manual.

Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.

THE EMPLOYEE MUST BE ABLE TO COMPLETE ALL PHYSICAL REQUIREMENTS OF THE JOB WITH OR WITHOUT AN APPROVED ACCOMODATION. Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.