Program Manager, Workforce Safety Reporting

J  o  b    D  e  s  c  r  i  p  t  i  o  n

JOB INFORMATION

Effective Date:

5/3/2026

Entity:

Wisconsin

Job Code:

802035

Job Title:

Program Manager, Workforce Safety Reporting

FLSA Exemption Status:

Exempt

Management Level:

Supervisor/Program Manager

JOB SUMMARY

The Program Manager, Workforce Safety Reporting leads the strategic execution, optimization, and continuous improvement of UW Health's workforce safety program. This role integrates injury prevention, ergonomic services, workforce safety event reporting, system administration, and safety culture initiatives into a cohesive program.

The Program Manager is responsible for program governance, data management, incident reporting systems, trend analysis, educational programming, ergonomic assessments, and partnership with stakeholders across many supporting and operational departments.

The incumbent advances workforce safety by identifying risk, analyzing data, implementing improvements, coordinating ergonomic and injury‑prevention services, and increasing the visibility and usability of safety information. The role collaborates with leaders across the organization and serves as the technical expert for workforce safety reporting systems and ergonomics programming.

ESSENTIAL DUTIES

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Leads the development, execution, and evaluation of the Workforce Safety Program across UW Health.

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Reviews Workforce Safety data to identify trends, root causes, and improvement opportunities in collaboration with cross functional department leaders.

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Establishes program plans, timelines, and deliverables to meet workforce safety goals and regulatory requirements.

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Acts as an advisor and builds relationships across departments to advance workforce safety initiatives.

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Serves as the technical expert for workforce safety reporting systems, including serving as the main contact for Workforce Safety related to the event reporting system.

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Coordinates with modules and users within the workforce safety reporting system, monitors and stays updated on system changes, and communicates with end users as appropriate.

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Oversees administration and management of workforce safety reporting systems, including user permissions and configuration and end user training.

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Reviews and edits workforce safety events for completeness, accuracy, and proper routing and communicates changes to users.

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Conducts rounding, coaching, and education to increase reporting and improve the quality of workforce safety data.

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Collaborates in the design and delivery of safety messaging and communication to strengthen workforce safety culture.

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Conducts ergonomic assessments, job analyses, worksite evaluations, and work‑risk analyses to reduce musculoskeletal injuries.

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Provides staff education on preventive exercises, ergonomic practices, and injury‑reduction strategies.

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Creates and delivers training on reporting systems, ergonomic practices, safe work behaviors, and hazard prevention.

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Supports development of actionable analytic reports and dashboards for leaders and effectively uses data to communicate, including the ability to present data to all levels of professionals.

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Ensures documentation, assessments, and interventions comply with regulatory and accreditation requirements and supports investigations, regulatory inquiries, and audit readiness, as necessary.

As needed, additional responsibilities reasonably within the scope of duties and physical requirements may be assigned.  ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE UW HEALTH PERFORMANCE STANDARDS AND RESPECT FOR PEOPLE COMMITTMENTS.

X

Non-Clinical

JOB REQUIREMENTS

Bachelor's Degree

in Occupational Therapy, Physical Therapy, Nursing, Healthcare Administration, or related field.

Required

Master's Degree

in Occupational, Physical Therapy, Nursing, Health Administration, or related field.

Preferred

3 years

of relevant experience in occupational health, injury prevention, safety programs, program management, or related work.

Required

3 years

of experience analyzing data and identifying improvement opportunities.

Preferred

5 years

of relevant experience in project/program management, healthcare operations, or workforce safety.

Preferred

Experience using incident/event reporting systems.

Preferred

Experience working within a healthcare system.

Preferred

Certification with the American Occupational Therapy Certification Board or

Licensure as a Physical Therapist in the State of Wisconsin or RN with

Certification in Occupational Health (Certified Occupational Health Nurse)

Preferred

LICENSE, CERTIFICATIONS, AND REGISTRATIONS MUST BE MAINTAINED PER UW HEALTH POLICY. 

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Strong verbal and written communication skills.

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Strong teamwork skills, including the ability to build relationships and collaborate across diverse departments.

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Proficiency in data interpretation and data visualization, including presenting data insights to varied audiences.

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Knowledge of ergonomic standards and analysis.

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Strong problem-solving, prioritization, and critical-thinking abilities.

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Experience with project/program management methodologies.

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Ability to lead and support organizational change.

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Ability to work in a fast-paced, complex environment.

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Ability to explore innovative ways to increase reporting.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

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Sedentary: Sedentary work involves lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally and other sedentary criteria are met.

Up to 10 lbs.

Negligible Weight

No Weight

☒

Light: Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that they can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.

11-25 lbs.

1 - 10 lbs.

Negligible weight

☐

Medium: Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds. If someone can do medium work, we determine that they can also do sedentary and light work.

26-50 lbs.

11-25 lbs.

1 - 10 lbs.

☐

Heavy: Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds. If someone can do heavy work, we determine that they can also do medium, light, and sedentary work.

51-100 lbs.

26-50 lbs.

11-25 lbs.

☐

Very Heavy: Very heavy work involves lifting objects weighing more than 100 pounds at a time with frequent lifting or carrying of objects weighing 50 pounds or more. If someone can do very heavy work, we determine that they can also do heavy, medium, light, and sedentary work.

Over 100 lbs.

Over 50 lbs.

Over 25 lbs.

Other - list any other physical requirements or bona fide occupational qualifications not indicated above:

Over 50 lbs.

UW Health does not require, nor does it expect that its employees lift more than 50 lbs unassisted. Objects in excess of 50 lbs should be lifted or moved with mechanical means or through a team lift. Employees in patient care areas are expected to utilize mechanical lifts and adhere to the "Use of Mechanical Lifts (Liko)" policy in the Patient Services Policy and Procedure Manual.

Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.

THE EMPLOYEE MUST BE ABLE TO COMPLETE ALL PHYSICAL REQUIREMENTS OF THE JOB WITH OR WITHOUT AN APPROVED ACCOMODATION. Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.