NI-Manager, Maintenance, Safety, and Emergency Management

J  o  b    D  e  s  c  r  i  p  t  i  o  n

JOB INFORMATION

Effective Date:

12/8/2025

Entity:

Illinois

Job Code:

NI-1283AC

Job Title:

NI-Manager, Maintenance, Safety, and Emergency Management

FLSA Exemption Status:

Exempt

JOB SUMMARY

The Manager, Maintenance, Safety, and Emergency Management  is responsible for supporting the day to day business, special projects and maintenance program operations within Maintenance & Engineering Services (MES) and Safety and Emergency Management (SEM) that includes Hospital, Ambulatory Clinics and Business locations.  Provides reports and data that influence the decision making of leadership within MES/SEM and representing MES/SEM as related to meetings from inter hospital departments to Ambulatory Clinic operations and Business locations. The Manager collaborates with the department Director to provide leadership and supervision for assigned sections as well as department direction for standards as a whole.  The Manager oversees the safety and emergency management functions of the region and works closely with UW Health employees, physicians, and leaders to develop and communicate all safety and emergency management guidelines and processes relevant to healthcare activities. The Manager initiates workflows and other processes that demonstrate increased productivity.

ESSENTIAL DUTIES

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Identifies, reviews, and prioritizes opportunities in collaboration with the departmental leadership team to improve the efficiency and effectiveness of programs within Maintenance & Engineering Services (MES) and Safety and Emergency Management (SEM). Represents the MES/SEM department in the absence of or at the direction of the department Director.

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Directs communications, of emergency procedures, tests, and drills. Coordinates activities during emergency situations. Provides leadership and management for a wide variety of systems communications and processes.

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Assists with development of departmental Operational and Capital budgets. This may include providing information to develop budgets for individual Ambulatory sites. Reviews and evaluates spending of the various sections and ensure that approved financial procedures are followed.

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Participates in the coordination of long and short-term planning activities for Maintenance & Engineering Services (MES) and Safety and Emergency Management (SEM). Develops and implements new approaches or ideas regarding performance management.

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Resolves difficult or high-impact equipment, system, and safety problems. Uses specific techniques for isolating a problem and defining resolution approach. Articulates business impact of failure and the criticality and timing of needed resolution with documentation.

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Develops and implements mechanisms to monitor equipment and tracks performance and history. Uses advanced diagnostic techniques and tools for unusual or performance-related problems.

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Constantly monitors for National Fire Protection Association (NFPA), The Joint Commission (TJC), and Centers for Medicare & Medicaid Services (CMS) codes and regulations for changes and updates to apply as needed for a constant state of readiness.

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Leads/Chairs or delegates various committees that support UW Health Maintenance & Engineering Services (MES) and Safety and Emergency Management (SEM). Participates in training/development programs.

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Works with the various financial departments/entity with issues involving capital and operational budgets. Controls and monitors operating and project costs through knowledge of operating budget and funding structure.

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Reviews all Capital and Capital contingency request and direct appropriate designee to enter into the system.

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Reviews and recommends maintenance, safety and emergency management improvements contracts and equipment.

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Reviews staff work schedules when prepared by subordinate supervisor. Prepares Performance Evaluations. Reviews performance evaluations prepared by direct report Supervisors.

As needed, additional responsibilities reasonably within the scope of duties and physical requirements may be assigned.  ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE UW HEALTH PERFORMANCE STANDARDS AND RESPECT FOR PEOPLE COMMITTMENTS.

X

Non-Clinical

JOB REQUIREMENTS

Bachelor’s Degree in Business or related study.

Required

Master’s Degree in Business Management or Administration.

Preferred

Five (5) years progressively responsible maintenance, operations, safety, and emergency management experience, with at least three (3) years in a supervisory capacity.  

Required

Five (5) years of supervisory experience in healthcare maintenance, operations, safety, and emergency management.

Preferred

Must possess a current, valid driver’s license issued by the individual’s state of residence.

Must be at least 21 years old and have a minimum of three (3) years of driving experience to operate a Personal Vehicle, Patient/Visitor Vehicle, or standard UW Health Fleet Vehicle.

Required

Certification through a state, national facilities or similar organization.

Preferred

LICENSE, CERTIFICATIONS, AND REGISTRATIONS MUST BE MAINTAINED PER UW HEALTH POLICY. 

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Knowledge of maintenance, operations, safety, and emergency management including fire protection principles and practices, codes, standards, and regulations applicable to the performance of the full range of complex healthcare system requirements.

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Excellent communication skills in both written and verbal presentation.

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Strong analytical skills.

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Ability to provide leadership and promote teamwork.

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Professional knowledge of industrial hygiene concepts, principles and practices applicable to occupational health inspections of a large medical center.

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Ability to manage multiple tasks with ease and efficiency.

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Ability to maintain and convey positive attitude and customer service approach to program development.

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Knowledge required to recognize environmental factors, stresses associated with complex work operations and to ascertain their effects on the health and well-being of employees.

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Ability to work well under moderate to high degrees of pressure.

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Working knowledge of computerized building automation systems and computer maintenance management systems.

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Proficient with Microsoft Office Applications.

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Strong communication skills and problem-solving abilities.

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Professionalism, innovation, and creativity skills.

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Ability to independently plan, schedule, organize, and respond appropriately on a wide variety of subjects and situations.

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Ability to use proper judgment, sensitivity, and adherence to policies and procedures.

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Knowledge of Building Automation Systems (BAS) operations as well as Computerized Maintenance Management System (CMMS).

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Knowledge and understanding of National Fire Protection Association (NFPA), The Joint Commission (TJC), and Centers for Medicare & Medicaid Services (CMS) codes and regulations.

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Knowledge of utility systems operations.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

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Sedentary: Sedentary work involves lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally and other sedentary criteria are met.

Up to 10 lbs.

Negligible Weight

No Weight

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Light: Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that they can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.

11-25 lbs.

1 - 10 lbs.

Negligible weight

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Medium: Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds. If someone can do medium work, we determine that they can also do sedentary and light work.

26-50 lbs.

11-25 lbs.

1 - 10 lbs.

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Heavy: Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds. If someone can do heavy work, we determine that they can also do medium, light, and sedentary work.

51-100 lbs.

26-50 lbs.

11-25 lbs.

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Very Heavy: Very heavy work involves lifting objects weighing more than 100 pounds at a time with frequent lifting or carrying of objects weighing 50 pounds or more. If someone can do very heavy work, we determine that they can also do heavy, medium, light, and sedentary work.

Over 100 lbs.

Over 50 lbs.

Over 25 lbs.

Other - list any other physical requirements or bona fide occupational qualifications not indicated above:

Over 50 lbs.

UW Health does not require, nor does it expect that its employees lift more than 50 lbs unassisted. Objects in excess of 50 lbs should be lifted or moved with mechanical means or through a team lift. Employees in patient care areas are expected to utilize mechanical lifts and adhere to the "Use of Mechanical Lifts (Liko)" policy in the Patient Services Policy and Procedure Manual.

Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.

THE EMPLOYEE MUST BE ABLE TO COMPLETE ALL PHYSICAL REQUIREMENTS OF THE JOB WITH OR WITHOUT AN APPROVED ACCOMODATION. Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.