NI-Supply Clerk

J  o  b    D  e  s  c  r  i  p  t  i  o  n

JOB INFORMATION

Effective Date:

6/29/2025

Entity:

Illinois

Job Code:

NI-7266AC

Job Title:

NI-Supply Clerk

FLSA Exemption Status:

Non-Exempt

JOB SUMMARY

This position utilizes Enterprise Resource Planning (ERP) software and bar code scanning technology to perform a wide array of supply chain activities. The incumbent may electronically and physically receive, deliver, inventory, and distribute supplies and other non-medical items. This position also fulfills customer requisitions for supplies and equipment. A Supply Clerk maintains customer supply storage locations, monitors customer needs, and fulfills those needs. Policies and procedures are followed to ensure safe storage and handling with accurate record keeping. Continuous emphasis is placed on exact, error-free transactions.  This position works independently and as part of a team. This position may be required to travel to external clinic locations to independently carry out tasks without supervision. The incumbent receives guidance and direction from lead workers and supervisors. 

ESSENTIAL DUTIES

•

Generate internal requisitions to central inventory via bar code scanning technology. Requires evaluation of customer supply storage locations to identify stock shortages eligible for replenishment. Internal requisitions transmitted to Enterprise Resource Planning (ERP) system.

•

Fulfill internal requisitions submitted through ERP system. Requires subsequent delivery to customer storage locations and/or stated deliver-to locations.

•

Follow all applicable FDA food code policies, including FIFO rotation and temperature control standards for food delivery.

•

Work collaboratively with customers and internal stakeholders to establish supply chain processes that maximize efficiency, minimize expense/

•

Query ERP system to provide information about inventory items needed by requisitioners and/or answer questions.

•

Ensure all customer supply storage locations have the correct items and are free of expired or obsolete items. Update supply storage locations as needed.

•

Communicate with Inventory Control team and leaders on critical supply or quality concerns.

•

Coordinate with delivery drivers to ensure delivery timelines/expectations are being met.

•

Physically and electronically receive purchase orders for all incoming shipments from suppliers/distributors. Facilitate delivery to corresponding deliver-to locations.

•

Sort all incoming United States Postal Service and interdepartmental mail/packages. Facilitate delivery to corresponding mail codes.

•

Collaborate with Nursing Unit/Operating Room staff for critical patient care equipment set up.

•

Exchange, inspect, and resupply Advanced Cardiac Life Support (ACLS) crash carts.

•

Actively participate with cross-functional teams in continuous quality improvement efforts.

•

Relay customer issues and feedback to appropriate department leadership.

As needed, additional responsibilities reasonably within the scope of duties and physical requirements may be assigned.  ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE UW HEALTH PERFORMANCE STANDARDS AND RESPECT FOR PEOPLE COMMITTMENTS.

X

Non-Clinical

JOB REQUIREMENTS

High School Diploma

or equivalent.

Required

Relevant experience in a healthcare environment.

Preferred

LICENSE, CERTIFICATIONS, AND REGISTRATIONS MUST BE MAINTAINED PER UW HEALTH POLICY. 

•

Work independently and as a team member.

•

Work collaboratively and communicate effectively (written and oral) with a wide variety of individuals.

•

Excellent interpersonal, conflict resolution, and problem-solving skills

•

Multi-task and alter priorities of assigned tasks in a fast-paced environment.

•

Basic mathematical skills.

•

High attention to detail.

•

Maintain accurate records.

•

Differentiate colors.

•

Develop strong working knowledge of department specific hardware and software applications and equipment.

•

Walk, lift, push, pull, stand, etc. frequently throughout work shift.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

Standing

X

Walking

X

Climbing

X

Bending

X

Crouching

X

Pushing / Pulling

X

Carry

X

Fine Hand / Eye Coordination

X

Color Discrimination

X

Hearing Ability

X

Lifting / Lowering 1 -15 lbs.

X

15 - 30 lbs.

X

30 - 50 lbs.

X

Over 50 lbs.

UW Health does not require, nor does it expect that its employees lift more than 50 lbs unassisted. Objects in excess of 50 lbs should be lifted or moved with mechanical means or through a team lift. Employees in patient care areas are expected to utilize mechanical lifts and adhere to the "Use of Mechanical Lifts (Liko)" policy in the Patient Services Policy and Procedure Manual.

Concentration on Detail

X

Attention Span of 1 + Hours on a Task

X

Ability to Remember Multiple Tasks

X

Oral Communication

X

Written Communication

X

Exposure to Blood and Body Fluids

X

Exposure to Toxins, Cytotoxins, Poisons

X

Exposure to Extreme Heat, Cold, Temp Fluctuations

X

Exposure to Hazardous Chemicals

X

Exposure to Radiation

X

Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.

THE EMPLOYEE MUST BE ABLE TO COMPLETE ALL PHYSICAL REQUIREMENTS OF THE JOB WITH OR WITHOUT AN APPROVED ACCOMODATION. Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.