MRI Protocoling Specialist

J  o  b    D  e  s  c  r  i  p  t  i  o  n

JOB INFORMATION

Effective Date:

9/2/2026

Entity:

Wisconsin

Job Code:

500049

Job Title:

MRI Protocoling Specialist

FLSA Exemption Status:

Non-Exempt

Management Level:

Individual Contributor

JOB SUMMARY

The MRI Protocoling Specialist serves as an enterprise clinical resource for MRI protocol assignment, imaging appropriateness review, and MRI safety screening activities across the organization. Working independently under the general supervision of the Radiology Manager and/or Supervisor, the incumbent reviews MRI orders for clinical appropriateness, assigns MRI protocols, conducts comprehensive MRI safety screenings, and collaborates with radiologists, providers, schedulers, and MRI staff to support safe, efficient, and standardized imaging practices across the enterprise.

This position is 100% remote. The position functions within a centralized MRI command center model and may perform remote MRI scanning activities in accordance with organizational policies, regulatory requirements, and established clinical workflows.

The incumbent independently reviews imaging requests, assigns MRI protocols, evaluates MRI safety risks, assesses implant and device compatibility, and provides consultation to radiologists, providers, and MRI departments regarding exam appropriateness and patient safety considerations.

ESSENTIAL DUTIES

•

• Reviews MRI orders for completeness, clinical appropriateness, and alignment with established imaging guidelines.
• Evaluates clinical indications and independently assigns appropriate MRI protocols based on patient history, clinical questions, radiologist preferences, and departmental standards.
• Collaborates with radiologists to resolve complex protocoling questions and determine appropriate imaging strategies.
• Communicates protocol recommendations and clarifications to ordering providers, schedulers, MRI technologists, and radiologists.
• Assists in protocol optimization initiatives to improve image quality, operational efficiency, and patient outcomes.
• Supports scheduling teams by ensuring exams are appropriately protocolled prior to patient appointments.
• Supports remote MRI scanning workflows through the enterprise command center by providing timely protocoling, MRI safety review, clinical consultation, and escalation support to on-site MRI technologists.
• Uses approved communication, imaging, and workflow technologies to coordinate command center activities and promote consistent, safe, and efficient MRI operations across locations.
• Performs remote MRI scanning activities utilizing approved remote scanning technology and workflows, collaborating with on-site MRI personnel to ensure safe, high-quality imaging and compliance with regulatory and operational requirements.
• Performs comprehensive MRI safety screenings through review of medical records, patient questionnaires, and coordination with patients and clinical teams as needed.
• Evaluates patients for MRI contraindications, including implanted devices, foreign bodies, prior surgeries, metallic implants, and other safety concerns.
• Researches implantable devices and verifies MRI compatibility using approved resources, manufacturer documentation, and established MRI safety guidelines.
• Identifies patients requiring additional review, medical clearance, or alternative imaging recommendations.
• Collaborates with radiologists, providers, and MRI departments to resolve safety concerns prior to imaging.
• Documents screening findings, recommendations, and required follow-up within designated electronic systems (EPIC).
• Ensures compliance with organizational MRI safety policies, American College of Radiology (ACR) MRI Safety Guidelines, and regulatory requirements.
• Serves as an enterprise resource regarding MRI safety questions, protocoling guidance, and best practices.
• Participates in interdisciplinary meetings, educational activities, and process improvement initiatives.
• Supports enterprise-wide consistency in MRI protocoling and patient safety practices.
• Adheres to established departmental policies, quality assurance standards, and regulatory requirements.
• Participates in quality improvement initiatives related to MRI protocol accuracy, patient safety outcomes, operational efficiency, and regulatory compliance.
• Monitors protocoling and screening processes to ensure accuracy and consistency.
• Assists with development and maintenance of MRI safety and protocoling resources.
• Maintains expertise in MRI technology, safety standards, and clinical applications through ongoing education and professional development.
• Participates in training and mentoring of staff related to MRI protocoling and safety screening practices.
  -Assists with data collection, reporting, and performance improvement initiatives as assigned.

As needed, additional responsibilities reasonably within the scope of duties and physical requirements may be assigned.  ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE UW HEALTH PERFORMANCE STANDARDS AND RESPECT FOR PEOPLE COMMITTMENTS.

X

Clinical

Will provide all patients age and culturally appropriate assessment/screening and interpretation of clinical and laboratory data. Develops and implements age appropriate interventional plans of care including education within the parameters of their position responsibilities and licensure

JOB REQUIREMENTS

Graduate of a School of Radiologic Technology or ARMRIT Pathway

Required

Associate's Degree

in a healthcare field.

Preferred

or

Bachelor's Degree

in a healthcare field.

Preferred

3 years

Experience in an advanced modality protocoling, safety screening, reviewing implant/device compatibility.

Required

ARRT (R) certification

Upon Hire

Required

or

American Registry of Magnetic Resonance Imaging Technologist (ARMRIT)

Upon Hire

Required

ARRT Magnetic Resonance (MRI) certification

within 12 months

Required

LICENSE, CERTIFICATIONS, AND REGISTRATIONS MUST BE MAINTAINED PER UW HEALTH POLICY. 

•

• Advanced knowledge of MRI anatomy, pathology, imaging procedures, protocol selection, and MRI safety standards.
• Knowledge of remote MRI scanning workflows, command center operations, and applicable regulatory, safety, and operational standards.
• Ability to effectively perform and support remote scanning activities while coordinating with on-site MRI personnel and other clinical stakeholders.
• Comprehensive knowledge of implant and device compatibility review, MR Conditional labeling, and MRI safety guidelines.
• Ability to independently evaluate imaging requests, assess appropriateness, and assign MRI protocols.
• Strong critical-thinking, problem-solving, organizational, and communication skills.
• Proficiency with EPIC, PACS, protocol management systems, and related imaging technologies.
• Ability to work independently and effectively in a remote environment while maintaining productivity, accountability, and quality standards.
• Ability to research and validate implant and device compatibility utilizing approved resources and manufacturer specifications.
• Demonstrated ability to provide consultation, education, and guidance regarding MRI safety and protocoling practices.
• Commitment to patient safety, continuous improvement, regulatory compliance, and professional development.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

☒

Sedentary: Sedentary work involves lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally and other sedentary criteria are met.

Up to 10 lbs.

Negligible Weight

No Weight

☐

Light: Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that they can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.

11-25 lbs.

1 - 10 lbs.

Negligible weight

☐

Medium: Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds. If someone can do medium work, we determine that they can also do sedentary and light work.

26-50 lbs.

11-25 lbs.

1 - 10 lbs.

☐

Heavy: Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds. If someone can do heavy work, we determine that they can also do medium, light, and sedentary work.

51-100 lbs.

26-50 lbs.

11-25 lbs.

☐

Very Heavy: Very heavy work involves lifting objects weighing more than 100 pounds at a time with frequent lifting or carrying of objects weighing 50 pounds or more. If someone can do very heavy work, we determine that they can also do heavy, medium, light, and sedentary work.

Over 100 lbs.

Over 50 lbs.

Over 25 lbs.

Other - list any other physical requirements or bona fide occupational qualifications not indicated above:

Over 50 lbs.

UW Health does not require, nor does it expect that its employees lift more than 50 lbs unassisted. Objects in excess of 50 lbs should be lifted or moved with mechanical means or through a team lift. Employees in patient care areas are expected to utilize mechanical lifts and adhere to the "Use of Mechanical Lifts (Liko)" policy in the Patient Services Policy and Procedure Manual.

Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.

THE EMPLOYEE MUST BE ABLE TO COMPLETE ALL PHYSICAL REQUIREMENTS OF THE JOB WITH OR WITHOUT AN APPROVED ACCOMODATION. Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.