Category Account Specialist

J  o  b    D  e  s  c  r  i  p  t  i  o  n

JOB INFORMATION

Effective Date:

9/1/2022

Entity:

Wisconsin

Job Code:

420047

Job Title:

Category Account Specialist

FLSA Exemption Status:

Exempt

Management Level:

Individual Contributor

JOB SUMMARY

The Category Account Specialist acts as a resource for UW Health or local site regarding contractual agreements with suppliers and UWH system agreements.  The Category Account Specialist is responsible for the management, tracking, updating, distribution and system entry of all new and existing agreements, contracts, amendments and addenda for UW Health or local site. In addition, the Category Account Specialist participates in Clinical Quality Value Analysis teams, stakeholder and departmental meetings representing UW Health System Procurement or local site. The Category Account Specialist acts as department representative on contract negotiations, with Contract Manager partnership from UW Health.  The Category Account Specialist reviews and negotiates local site contracts, while advocating for System level initiatives and decisions.  The Category Account Specialist partners with Contract Managers and Senior Contract Managers on System Agreements and implementation. The Category Account Specialist independently project manages product conversions and implementation at local site.

Customer service is the focus of the Category Account Specialist role, providing consultation to internal customers in Sourcing/Contracting practices and ERP system policies and processes.  Our success is our customer's success, we exist because of them

ESSENTIAL DUTIES

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Sourcing and Contracting Subject Matter Expert for UW Health or local site.

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Advocates for system level alignment of contracts for goods and services, wherever practical. Acts as a resource to key stakeholders regarding contractual agreements with suppliers.

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Project manages product conversion, contract execution, and contract implementation within UW Health or local site. Ensures the business stakeholders are informed and provided in servicing as needed prior to new product introduction.

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Independently monitors , analyzes and reports on expiring System, GPO and local site contracts, Works closely with the Procurement team, the Clinical Quality Value Analysis team, UW Health and local site’s stakeholders to avoid interruption in patient care, medical center operations and/or price continuity.

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Uses market data, benchmarking tools and analytics to effectively assist stakeholders in supply chain decisions. Identifies and negotiates cost reduction opportunities, including alternative strategies, and communicates to team members.

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Participates in Supplier business reviews to include key stakeholders, Clinical Quality Value Analysis, and Procurement leadership. Ensures Supplier’s SLA’s, including contract pricing, rebates, and delivery terms are met for System or local site contracts.

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Produces, analyzes and summarizes contract data during all stages of the contracting process to support negotiation and Clinical Quality Value Analysis strategies, integrating data from UW Health and local site.

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Develops and monitors key performance indicators for the contract management function, tracking and referencing industry performance benchmarks whenever possible.

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Manages Contract Data base for local site contract system as applicable. Ensures local site contracts are loaded into UW Health Contract Database. Communicates contract effective dates to Procurement and business stakeholders.

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Work with external and internal customer groups (Central Supply, Materials Management, Clinical Quality Value Analysis, etc.) to ensure alignment of data across all supply chain systems using a variety of data management tools.

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Produce reports to support supply chain functions including contract review and supplier performance.

As needed, additional responsibilities reasonably within the scope of duties and physical requirements may be assigned.  ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE UW HEALTH PERFORMANCE STANDARDS AND RESPECT FOR PEOPLE COMMITTMENTS.

X

Clinical

Will provide all patients age and culturally appropriate assessment/screening and interpretation of clinical and laboratory data. Develops and implements age appropriate interventional plans of care including education within the parameters of their position responsibilities and licensure

JOB REQUIREMENTS

Associate's Degree

in business management or related field. Experience in lieu of education, in addition to the required experience will be considered.

Required

Bachelor's Degree

in Business Administration, Healthcare Administration, Legal Assistant/ Paralegal or related field

Preferred

2 years

contract management, purchasing, commodities, supply chain or another relevant field.

Required

Knowledge of contracts and procure-to-pay process

Required

5 years

or more experience in contract management, purchasing

Preferred

Familiarity with Oracle Cloud or other ERP systems

Preferred

Health care supply chain knowledge

Preferred

CMRP- Certified Materials & Resource Professional

Preferred

LICENSE, CERTIFICATIONS, AND REGISTRATIONS MUST BE MAINTAINED PER UW HEALTH POLICY. 

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Knowledge of contracts and procure-to-pay process

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Ability to manage projects to successful conclusion

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Detail oriented with a demonstrated talent and enthusiasm for investigating and solving problems

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Skilled in supplier relationships and negotiations

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Skillful in using Microsoft Excel, PowerPoint and Word

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Strong verbal and written communication skills using Microsoft Word and Outlook

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Strong, demonstrated skills in analytics, communications and interpersonal skills

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Demonstrated ability to work independently, meet deadlines and adhere to strict guidelines

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Interpersonal skills to work effectively with varying seniority levels, including managers, directors, and other leadership

•

Ability to multi-task and problem solve in a fast paced environment

•

Familiarity with Oracle Cloud or other ERP systems

•

Health care supply chain knowledge preferred

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

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Sedentary: Sedentary work involves lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally and other sedentary criteria are met.

Up to 10#

Negligible

Negligible

☐

Light: Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that they can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.

up to 20#

Up to 10# or requires significant walking or standing or requires pushing/pulling of arm/leg controls.

Negligible or constant push/pull of items of negligible weight

☐

Medium: Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds. If someone can do medium work, we determine that they can also do sedentary and light work.

20-50#

10-25#

Negligible-10#

☐

Heavy: Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds. If someone can do heavy work, we determine that they can also do medium, light, and sedentary work.

50-100#

25-50#

10-20#

☐

Very Heavy: Very heavy work involves lifting objects weighing more than 100 pounds at a time with frequent lifting or carrying of objects weighing 50 pounds or more. If someone can do very heavy work, we determine that they can also do heavy, medium, light, and sedentary work.

Over 100#

Over 50#

Over 20#

Other - list any other physical requirements or bona fide occupational qualifications not indicated above:

Over 50 lbs.

UW Health does not require, nor does it expect that its employees lift more than 50 lbs unassisted. Objects in excess of 50 lbs should be lifted or moved with mechanical means or through a team lift. Employees in patient care areas are expected to utilize mechanical lifts and adhere to the "Use of Mechanical Lifts (Liko)" policy in the Patient Services Policy and Procedure Manual.

Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.

THE EMPLOYEE MUST BE ABLE TO COMPLETE ALL PHYSICAL REQUIREMENTS OF THE JOB WITH OR WITHOUT AN APPROVED ACCOMODATION. Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.