Exercise Spec Supervisor

J  o  b    D  e  s  c  r  i  p  t  i  o  n

JOB INFORMATION

Effective Date:

Entity:

Wisconsin

Job Code:

932003

Job Title:

Exercise Spec Supervisor

FLSA Exemption Status:

Exempt

Management Level:

Supervisor/Program Manager

JOB SUMMARY

Under the direction of the Manager, this position is responsible to oversee the daily operation of the UW Health Sports Medicine Fitness Center and related programs.

Responsibilities in the daily operation of the center include developing the daily staff schedule (includes weekend schedules, Fitness evaluation schedule); evaluating and developing exercise programs for participants who are healthy and at risk; staffing the fitness center floor; and work with all other facility departments to work collaboratively within the Fitness Center and other shared spaces (Fitness Center, Exercise Classrooms, Exercise Science Lab and Aquatic Center) at the Science Dr Medical Center facility.

The Exercise Specialist Supervisor will be responsible for hiring, preparing performance evaluations, and training the Exercise Specialist staff.  In addition, the incumbent assists the manager with the annual capital and operating budget for the cost center. 

The Exercise Specialist Supervisor will work with a diverse clientele and will need to function independently in decision making and problem solving challenging situations.  A wide variety of internal and external contact relationships are involved in performance of the duties of this position.  The incumbent interacts with employees at all levels (i.e. Directors, Facility managers, Medical staff, Fitness Supervisors, Support staff, Environmental Services, Facilities and Engineering, Marketing and Communication).  External relationships necessary to this position include fitness center members, class participants, patients, area businesses, community groups, and area fitness clubs, referring physicians, third party payers and health care providers outside of the UW Health system.

This position also participates in the professional education of undergraduate students in exercise physiology and other related fields.  This position directly supervises the Science Dr Fitness Center Internship.  This includes reviewing applications, selecting outstanding applicants, and overseeing their semester in the facility. In addition, research, community outreach and education are essential elements of this position.

Problems encountered are of a moderate to high level of difficulty and can usually be solved by referring to the manager.   Good communication and interpersonal skills are essential to this position.  General supervision and direction will be provided.  (General supervision implies that the work is performed independently and incumbent seldom refers matters to the supervisor except for clarification).

The Exercise Specialist Supervisor serves as a role model by practicing exemplary behavior when working with patients, visitors, and fellow staff members.

A high level of organizational skill is crucial to successful performance, including the ability to independently schedule staff and activities, while taking into account the diverse priorities represented in our user groups.  Record keeping, purchasing, advanced planning, the ability to work within a networked computer  system and the ability to function within a flexible work schedule to meet changing demands are also responsibilities of this position.

ESSENTIAL DUTIES

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Recruit, hire and training all Exercise Specialists to staff the Fitness Center.

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Lead regular trainings to insure staff are knowledgeable in emergency procedures and day-to-day operations.

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Conduct regular staff performance reviews and set clear behavior expectations. Follow disciplinary procedures, as necessary.

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Prepare and edit timecards for all direct reports.

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Lead monthly staff meeting and record minutes.

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Coordinate daily and weekend schedule for the Fitness Center. Inform the Front Desk of any staff/schedule changes.

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Coordinate fitness evaluation schedule.

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Instruct interns, students and volunteers in the Fitness center

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Participate in on-going staff education

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Coordinate the general upkeep of the Fitness Center area. This includes maintaining maintenance contracts on equipment, service request for repairs, ordering parts, etc. Maintain strong relationship with our vendors – both internal and external.

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Work with exercise equipment vendors to get quotes on equipment and services as needed (part of Capital and Operating budget processes).

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Coordinate and collaborate with all departments that utilize the Fitness Center shared spaces.

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Communicate policies with all facility staff and patrons to keep the facility running smoothly. Provide updates as needed.

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Be open and a champion to new initiatives throughout the center.

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Risk assessment to determine appropriateness of participation in the fitness center and/or class programs.

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Conduct initial interviews and evaluate new members in order to develop appropriate exercise prescriptions and/or assist in choosing the appropriate class program for apparently healthy individuals and individuals with special physical, emotional and social needs.

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Demonstrate knowledge of proper exercise guidelines for low, moderate and high risk populations and modify exercise prescriptions due to changes in conditioning, medical status, medications or environmental conditions.

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Educate participants in principles of exercise theory, progression of programs, and realistic goal setting.

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Demonstrate proper use of exercise equipment and exercise modalities.

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Supervise daily activities of the Fitness Center. Orient new participants to the rules and policies of the center. Greet members and build relationships with regulars on your shifts. Build a welcoming and professional relationship with members (learn medical history, medications, and special needs).

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Manage new member appointments during scheduled hours. Intent of these appointments includes interpreting fitness assessment data; providing an overview of prescribed exercise programs; answering member/patient questions and providing additional guidance.

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Document changes in members’ medical status, medication lists, and note any changes made in exercise programs.

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Assessing member/patient hemodynamic status when needed.

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Oversee the fitness center floor to ensure the safe and appropriate use of equipment.

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Assist members with special needs.

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Assist members with sign up for equipment.

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Maintain the general upkeep of the equipment, locker rooms and facility.

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Demonstrate the necessary skills to work in a team environment.

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Communicate and share relevant information with the fitness center team through the use of e-mail.

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Communicate with FC and AQ staff, PT staff (Sports and Spine), and FD staff regarding member/patient needs.

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Be prepared to handle emergency situations.

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Assume other duties as assigned by the Manager.

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Oversee Fitness Center Internship.

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Receive and review all applicants.

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Set up selection process and interviews.

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Select outstanding applicants.

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Oversee their experience throughout the center.

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Work to ensure that all educational policies and procedures between the entity (UW Health) and academic home are followed.

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Complete all required competencies and maintain skill level.

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Observe, practice, research or study as necessary to acquire and develop skills to work with patients/participants.

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Assist in educational and incentive programs for the members of the Fitness Center.

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Assist with special events and programs sponsored by the Fitness Center.

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Assist with research projects – leading groups as needed.

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Assist with teaching exercise classes to cover for vacations/sick time of co-workers.

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Assume other duties assigned by the Cost Center manager.

As needed, additional responsibilities reasonably within the scope of duties and physical requirements may be assigned.  ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE UW HEALTH PERFORMANCE STANDARDS AND RESPECT FOR PEOPLE COMMITTMENTS.

X

Clinical

Will provide all patients age and culturally appropriate assessment/screening and interpretation of clinical and laboratory data. Develops and implements age appropriate interventional plans of care including education within the parameters of their position responsibilities and licensure

JOB REQUIREMENTS

Bachelor's Degree

in Exercise Physiology, Kinesiology or related field

Required

Master's Degree

in Exercise Physiology, Kinesiology or related field

Preferred

2 years

of experience working in a large community/hospital based fitness center

Required

Experience with at risk populations (hypertension, heart disease, diabetes, cancer, bariatrics, orthopedic, and/or neurological issues)

Required

Experience working in a team environment

Preferred

Current CPR certification

Required

LICENSE, CERTIFICATIONS, AND REGISTRATIONS MUST BE MAINTAINED PER UW HEALTH POLICY. 

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Competent at prescribing exercise for a wide variety of participants including recreational athletes, older adults, pregnant women, and at risk participants (CVD, PVD, diabetes, strokes, etc)

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Ability to work with a wide variety of participants and patients (age range 15 - 85+ years)

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Computer expertise and experience in using the Microsoft Office Suite of software products. Experience with commercial software system to manage memberships and class registration.

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Experience working with the general public and in public speaking

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Excellent interpersonal and communication skills

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Strong team worker and leader

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

☐

Sedentary: Sedentary work involves lifting no more than 10 pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally and other sedentary criteria are met.

Up to 10#

Negligible

Negligible

☐

Light: Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. Even though the weight lifted may be very little, a job is in this category when it requires a good deal of walking or standing, or when it involves sitting most of the time with some pushing and pulling of arm or leg controls. To be considered capable of performing a full or wide range of light work, you must have the ability to do substantially all of these activities. If someone can do light work, we determine that they can also do sedentary work, unless there are additional limiting factors such as loss of fine dexterity or inability to sit for long periods of time.

up to 20#

Up to 10# or requires significant walking or standing or requires pushing/pulling of arm/leg controls.

Negligible or constant push/pull of items of negligible weight

☒

Medium: Medium work involves lifting no more than 50 pounds at a time with frequent lifting or carrying of objects weighing up to 25 pounds. If someone can do medium work, we determine that they can also do sedentary and light work.

20-50#

10-25#

Negligible-10#

☐

Heavy: Heavy work involves lifting no more than 100 pounds at a time with frequent lifting or carrying of objects weighing up to 50 pounds. If someone can do heavy work, we determine that they can also do medium, light, and sedentary work.

50-100#

25-50#

10-20#

☐

Very Heavy: Very heavy work involves lifting objects weighing more than 100 pounds at a time with frequent lifting or carrying of objects weighing 50 pounds or more. If someone can do very heavy work, we determine that they can also do heavy, medium, light, and sedentary work.

Over 100#

Over 50#

Over 20#

Other - list any other physical requirements or bona fide occupational qualifications not indicated above:

Over 50 lbs.

UW Health does not require, nor does it expect that its employees lift more than 50 lbs unassisted. Objects in excess of 50 lbs should be lifted or moved with mechanical means or through a team lift. Employees in patient care areas are expected to utilize mechanical lifts and adhere to the "Use of Mechanical Lifts (Liko)" policy in the Patient Services Policy and Procedure Manual.

Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.

THE EMPLOYEE MUST BE ABLE TO COMPLETE ALL PHYSICAL REQUIREMENTS OF THE JOB WITH OR WITHOUT AN APPROVED ACCOMODATION. Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.