Pharmacy Coordinator

J  o  b    D  e  s  c  r  i  p  t  i  o  n

JOB INFORMATION

Effective Date:

12/1/2020

Entity:

Wisconsin

Job Code:

702002

Job Title:

Pharmacy Coordinator

FLSA Exemption Status:

Exempt

Management Level:

Supervisor/Program Manager

JOB SUMMARY

The Pharmacy Coordinator is responsible for maximizing the optimal provision of pharmacy services related to the care of patients at UW Health. The Pharmacy Coordinator, under the direction of the Pharmacy Manager, will develop, implement, and monitor pharmacy programs, lead pharmacy practice advancement, champion variation reduction efforts, and provide professional development for pharmacists as it relates to care of the patient. 

Areas of focus for this position will include:

• Developing systems to ensure appropriate prescribing, distribution, administration and monitoring of drug therapy outcomes

• Developing, implementing and monitoring quality improvement projects and processes

• Monitoring of drug utilization, drug cost, and implementation of cost savings initiatives

• Leading pharmacist professional development

• Educating and developing student pharmacists and pharmacy residents as it relates to pharmacy practice

• Training and onboarding of pharmacists

• Serving as a pharmacotherapy expert and resource

ESSENTIAL DUTIES

•

Developing systems to ensure appropriate prescribing, distribution, administration and monitoring of drug therapy outcomes

•

Serve as a resource to operationalize pharmacy initiatives

•

Create, review, and coordinate decision support tools and content to maximize best practice care delivery

•

Provide pharmacist perspective during the consideration and development of new practice improvement tools

•

Participate as a member of pharmacy department and health system teams and committees

•

In collaboration with the Drug Policy team, the Center for Clinical Knowledge Management, and the Medications Management team, coordinate and implement pharmaceutical practice guidelines and protocols

•

Developing, implementing and monitoring quality improvement projects and processes

•

Perform routine analysis and quality assurance of pharmacy services

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Continuously improve, develop and maintain policies and procedures in compliance with applicable state laws, regulations and practice standards.

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Review reports for medication errors, adverse drug events, ineffective service, or other problem identification

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Support Pharmacist documentation systems and decision support initiatives

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Electronic medical record support and improvement as it relates to pharmacy practice

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Assist the associated Pharmacy Manager with performance reviews and improvement plans

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Analyze and implement quality improvement measures for improving organizational performance

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Monitoring of drug utilization and drug cost at and implementation of cost savings initiatives

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Maximize reimbursement for medications administered across the service line by developing systems with providers, case managers, fiscal, and pharmacy departments

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Financial assessment of inpatient vs. outpatient treatment

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Monitoring, assessment of appropriateness, and follow up for clinic-administered medications in the inpatient setting

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Conversion of patients to appropriate oral therapies vs. intravenous therapies

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Work with medical leadership to determine and utilize alternatives for high-cost medications

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Additional responsibilities related to cost savings initiatives as determined by the Pharmacy Manager

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Leading pharmacist professional development

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Identification of new professional development opportunities

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Coordination of staff development and education activities

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Provision and coordination of in-services, didactic lectures, newsletters, competencies, and continuing education

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Educating and developing student pharmacists and pharmacy residents as it relates to pharmacy practice

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Schedule coordination, onboarding and training

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Ensure a consistent and quality experience for preceptors, student pharmacists and pharmacy residents across all rotations

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Serve as a preceptor in both clinical, operational and/or administrative focused rotations

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Training and onboarding of pharmacists or skilled technicians

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New pharmacist onboarding and training including competency assessment and individualized development plans as necessary

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Pharmacist involvement with Pharmacist Advancement and Recognition Program (PARP)

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Pharmacist achievement of Board of Pharmacy Specialties (BPS) and other professional development certification, as applicable to pharmacy department/area

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Serving as a pharmacotherapy expert and resource

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Interdisciplinary education including providing and/or promoting pharmacy educational opportunities to other professions

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Participate in interdisciplinary activities including core lectures, conferences, rounds, and journal clubs

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Cost effective medication use resource

•

Pharmacy guideline development and maintenance

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Pharmacy policy development and maintenance

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Staff up to 50% as a pharmacist, or as operational needs necessitate.

As needed, additional responsibilities reasonably within the scope of duties and physical requirements may be assigned.  ALL DUTIES AND REQUIREMENTS MUST BE PERFORMED CONSISTENT WITH THE UW HEALTH PERFORMANCE STANDARDS AND RESPECT FOR PEOPLE COMMITTMENTS.

X

Clinical

(Select all that apply)

JOB REQUIREMENTS

Bachelor's Degree

in Pharmacy or a PharmD degree

Required

Completion of an ASHP accredited residency training program

Preferred

3 years

of health-system experience or completion of an ASHP accredited residency training program

Required

5 years

of relevant practice experience

Preferred

Licensed as a pharmacist in Wisconsin

within 90 Days

Required

Certification through the appropriate certifying program (Board of Pharmacy Specialties, National Board of Nutrition Support Certification, National Certification Board for Anticoagulation Providers, Specialty Pharmacy Certification Board, etc.)

Preferred

LICENSE, CERTIFICATIONS, AND REGISTRATIONS MUST BE MAINTAINED PER UW HEALTH POLICY. 

•

Ability to effectively manage multiple projects and responsibilities

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Ability to hold others accountable to stated deadlines

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Ability to utilize creativity in developing projects and programs for different learning and communication styles

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Effective communication skills

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Ability to regularly document and report meaningful data, as a method to quality assurance and continual improvement

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Ability to transfer learned principles and ideas from relevant literature and outside programs to current and / or future internal programs

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Ability to coach and motivate others into accomplishing a task

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Ability to provide effective feedback

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Ability to learn computer and application skills as applicable to role

•

Ability to build rapport with others

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Attention to detail

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Ability to write detailed policies and procedures to meet regulatory requirements

PHYSICAL REQUIREMENTS/WORKING CONDITIONS

☐

Sedentary: Ability to lift up to 10 pounds maximum and occasionally lifting and/or carrying such articles as dockets, ledgers and small tools. Although a sedentary job is defined as one, which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required only occasionally and other sedentary criteria are met.

Up to 10#

Negligible

Negligible

☒

Light: Ability to lift up to 20 pounds maximum with frequent lifting and/or carrying of objects weighing up to 10 pounds. Even though the weight lifted may only be negligible amount, a job is in this category when it requires walking or standing to a significant degree.

up to 20#

Up to 10# or requires significant walking or standing or requires pushing/pulling of arm/leg controls.

Negligible or constant push/pull of items of negligible weight

☐

Medium: Ability to lift up to 50 pounds maximum with frequent lifting and/or carrying objects weighing up to 25 pounds.

20-50#

10-25#

Negligible-10#

☐

Heavy: Ability to lift up to 100 pounds maximum with frequent lifting and/or carrying objects weighing up to 50 pounds.

50-100#

25-50#

10-20#

☐

Very Heavy: Ability to lift over 100 pounds with frequent lifting and/or carrying objects weighing over 50 pounds.

Over 100#

Over 50#

Over 20#

Other - list any other physical requirements or bona fide occupational qualifications not indicated above:

Over 50 lbs.

UW Health does not require, nor does it expect that its employees lift more than 50 lbs unassisted. Objects in excess of 50 lbs should be lifted or moved with mechanical means or through a team lift. Employees in patient care areas are expected to utilize mechanical lifts and adhere to the "Use of Mechanical Lifts (Liko)" policy in the Patient Services Policy and Procedure Manual.

Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.

THE EMPLOYEE MUST BE ABLE TO COMPLETE ALL PHYSICAL REQUIREMENTS OF THE JOB WITH OR WITHOUT AN APPROVED ACCOMODATION. Note: The purpose of this document is to describe the general nature and level of work performed by personnel so classified; it is not intended to serve as an inclusive list of all responsibilities associated with this position.